Disseminate survey results
Information in this section is generic and provides a broad overview of the importance of archiving. For more practical and detailed information on data and metadata archiving, see our Guidelines on microdata dissemination.
This phase manages the release of statistical products to customers, and consists of five sub-processes:
- 7.1.Update output systems - This sub-process manages the update of systems in which data and metadata are stored for dissemination purposes Formatting, loading, and linking of metadata takes place in earlier phases; this sub-process includes verification that all necessary metadata are in place, ready for dissemination. It includes:
- Formatting data and metadata that’s ready to be added to output databases;
- Loading data and metadata into output databases; and
- Ensuring data are linked to the relevant metadata.
- 7.2.Produce dissemination products - This sub-process produces the products designed in sub-process 2.1 to meet user needs. Products can take many forms, including printed publications, press releases, and websites. Steps include:
- Preparing product components, such as explanatory text, tables, and charts;
- Assembling the components into products; and
- Editing the products and checking that they meet publication standards.
- 7.3.Manage release of dissemination products - This sub-process ensures that all elements for the release are in place and manages the timing of the release. It briefs specific groups, such as the press or ministers; arranges pre-release embargoes; and includes the provision of products to subscribers.
- 7.4.Promote dissemination products – Although marketing can be considered an over-arching process, this sub-process actively promotes the statistical products produced in a specific statistical business process to help them reach the widest possible audience. It uses customer relationship management tools to better target potential product users, and uses websites, wikis, and blogs to facilitate the communication of statistical information to users.
- 7.5.Manage user support - This sub-process ensures that customer queries are recorded and responses are provided within deadline parameters. These queries should be regularly reviewed to provide an input to the quality management process, as they can indicate new or changing user needs.
Related Resources
Documents
Diffusion des fichiers de microdonnées - Principes, procédures et pratiques
| Author(s) | Olivier Dupriez and Ernie Boyko |
| Description | Les producteurs de données de tous pays sont confrontés à une demande croissante de microdonnées. Décider de la meilleure façon de diffuser ces données constitue un véritable défi. Cela implique l’établissement de politiques et de procédures définissant les conditions d’accès aux microdonnées. Le présent document contient une description générale de ces politiques et de ces procédures, et recense les bonnes pratiques en la matière. |
| Date | August 2010 |
| URL |
National Statistics Code of Practice - Protocol on Customer Service and User Consultation (UK)
| Author(s) | UK National Statistics |
| Description | This Protocol sets out how all those involved in the production of National Statistics will meet their responsibilities with respect to customer service and user consultation. |
| Date | 2004 |
| URL |
National Statistics Code of Practice - Protocol on Data Presentation, Dissemination and Pricing (UK)
| Author(s) | UK National Statistics |
| Description | This protocol sets out how all those involved in the production of National Statistics will carry out their responsibilities with respect to data presentation, dissemination and pricing – as outlined in the Framework for National Statistics and the National Statistics Code of Practice. The principles embodied in this protocol cover all published information designated as National Statistics, including first releases and statistical bulletins, any publications or other material placed on websites, statistical databases, research and analytical studies, findings from statistical surveys, methodological documents, experimental statistics and accompanying information about these data (metadata). |
| Date | 2004 |
| URL |
National Statistics Code of Practice - Protocol on Release Practices (UK)
| Author(s) | UK National Statistics |
| Description | This protocol sets out how the National Statistician and departmental Heads of Profession for Statistics and, with their authority, other members of the Government Statistical Service, will carry out their responsibilities in respect of release practices. Issues covered in this protocol are transparency and scheduling of release, responsibility for content, format and timing and coordination with Ministerial statements. Pre-release access is customary in certain circumstances and for different reasons, from Ministers preparing policy statements to the management of orderly distribution, and standards are laid down for these purposes. The advantage of making as much information available as possible is also emphasised. Finally, the protocol deals with basic compliance procedures. |
| Date | 2004 |
| URL |
Survey Methods and Practices
| Author(s) | Statistics Canada |
| Description | This manual is primarily a practical guide to survey planning, design and implementation. It covers many of the issues related to survey taking and many of the basic methods that can be usefully incorporated into the design and implementation of a survey. |
| Date | Originally published in October 2003 |
| URL |
The Canadian Data Liberation Initiative: An Idea worth Considering?
| Author(s) | Ernie Boyko and Wendy Watkins |
| Description | The Data Liberation Initiative (DLI) is a Canadian program that provides Canadian post-secondary institutions affordable access to Statistics Canada data resources. This paper describes the project and key success factors so that other agencies may determine its applicability to their own situations. |
| Date | November 2011 |
| URL |
Links
Guidelines on the application of new information technology to population data dissemination (ESCAP)
| Author(s) | ESCAP |
| Description | Content: - Statistical Information Systems - Mapping and Graphical Representation - Provision of Population Data on the Internet - Dissemination on portable media |
| Date | September 1999 |
| URL |