25 Best Task Management Software in 2023

Checking tasks off from your to-do lists is a special feeling.

The importance of task management goes far beyond tracking personal projects. For businesses, tracking pending and completed tasks along with their timeline and progress leads to better outcomes. Technology such as task management software equips teams with time efficiency, problem-solving, and value-added collaboration skills.

The best task management software simplifies tasks by reducing the risk of losing sensitive information and missing important deadlines. Task management solutions also increase productivity by keeping teams on their toes to maintain task prioritization.

All businesses, regardless of size, invest in task management tools to visualize ongoing tasks and workflows and improve work performance. The right technology benefits organizations looking to make data-driven decisions to better understand task outcomes.

Picking the right task management platform is a critical business decision. This list will give you all the information you need to purchase your software.

1. Smartsheet

Smartsheet is a cloud-based platform for work management that empowers organizations and teams to plan, execute, and report on work at scale. It enables more efficient processes, innovative solutions, and better business outcomes.

Smartsheet features

Smartsheet offers a variety of features for task management and project management.

• Content collaboration and detailed feedback options via pinned annotations, conversations, and individual approvals.

• Dashboards and widgets to identify trends and display live data, charts, and key metrics to adapt to changing conditions.
• Forms to easily collect and act on error-free and consistent data from stakeholders. Users can quickly access created forms by embedding them on dashboards and websites via unique links.

Smartsheet pros and cons

Smartsheet has many collaboration tools that align teams through intelligent workflows to drive productivity and resource management. Here are the platform’s pros and cons to help you make your decision:

Watch the full video review

Smartsheet pros

• Rapid generation of new timelines
• Easy to build new projects and configure different fields
• Different access and permission levels for file sharing

Smartsheet cons

• Difficult to understand advanced tools
• Hard to manage notifications
• Limited search and edit capabilities for formulas

Smartsheet pricing

Smartsheet doesn’t offer any free plans, however, all paid plans have a 30-day free trial.

Smartsheet paid plans

Smartsheet offers three paid plans.

• Pro starts at $7/month and has a limit of up to 25 users.
• Business starts at $25/month. Get in touch with the support team for more information.
• Enterprise pricing information can be discussed by contacting the support team.

2. monday.com

monday.com is an open platform where users can create and shape the tools they need to run everyday tasks. The software boosts team alignment, efficiency, and productivity by customizing business workflows.

monday.com features

monday.com helps plan, manage, and collaborate on projects and portfolios from start to finish.

• Integrations with essential business tools like Outlook, Microsoft Teams, Slack, or Dropbox, to track campaigns, plan iterations, and manage client projects

• Gantt charts to keep track of milestones, import data from Excel, and improve team coordination
• Digital asset management and files to collaborate in a unified space to speed up edits and approvals and control who gets project access

monday.com pros and cons

monday.com brings teams together to drive business impact, collaborate effectively, and stay in the loop with easy-to-use automation and real-time notifications. Explore some pros and cons:

Watch the full video review

monday.com pros

• Simple user interface (UI) and user experience (UX)
• Efficient dashboard
• System creation and automation with API integration

monday.com cons

• Tables behave strangely and are prone to bugs
• Difficult to choose dates
• No provisions for internal forms with chat functionalities

monday.com pricing

monday.com has free and paid plans to enable team connections and eliminate grunt work.

monday.com free plan

The individual project plan helps individuals visualize and keep track of their tasks. It allows up to two team members, 1,000 tasks, and the ability to brainstorm initiatives and plans.

monday.com paid plans

monday.com offers four paid plans with a 14-day free trial.

• Basic starts at $9/month/user with unlimited tasks and projects, centralized project communication, and Kanban view.
• Standard starts at $12/month/user to strategize and collaborate on projects with all stakeholders.
• Pro starts at $20/month/user and optimizes project progress with advanced features.

• Enterprise to scale and manage projects - pricing information can be found by contacting the sales team.

3. ClickUp

ClickUp is a fully customizable productivity application built for teams of all sizes and industries. More than just task management, it’s a must-have for teams that want to streamline activities ranging from design to development in one place.

ClickUp features

ClickUp is marketed as one app that replaces all apps and reduces the need to switch between multiple solutions.

• Everything view makes it easy to find tasks across all organization levels for task filtering, sorting, and saving.

• Nested subtasks and checklists simplify complex projects. Checklists can be used to track regular to-do lists and multi-step workflows.
• Task customization with apps such as Automations and Sprint Points personalizes the task management process.

ClickUp pros and cons

ClickUp helps save time and effort with its task tracking and custom field functionalities. Check out these pros and cons:

Watch the full video review

ClickUp pros

• Creation of sub-tasks
• Storehouse of necessary task-related information 
• Multiple opportunities for workflow development

ClickUp cons

• Possibility of bugs and regressions
• Live chat doesn’t work as a conventional conversation tool
• Prone to lags and glitches

ClickUp pricing

ClickUp offers both free and paid plans depending on business needs. Check out some of the plan options.

ClickUp free plan

The free plan is best suited for personal use. It has capabilities such as unlimited tasks, real-time chat, whiteboards, kanban boards, and sprint management, to name a few.

ClickUp paid plans

ClickUp offers three paid plans. 

• Unlimited starts at $5/month and works best for small teams.
• Business plan starts at $12/month.
• Business Plus has a starting price of $19/month.
• Enterprise information can be found by contacting ClickUp’s sales team.

4. Asana

Asana helps teams move faster and accomplish more work with less effort. Its platform uses scalability and reliability to manage daily tasks and strategic business initiatives.

Asana features

Asana strives to make projects successful by mapping out each step and organizing project details in one place for a streamlined work management experience.

• Boards to visualize where work stands, identify next steps, and take action quickly to stay on track

• Timeline to hit deadlines and create plans to show how different project pieces fit together
• Universal reporting for real-time insights into the state of the team’s work and gauging progress across different projects

Asana pros and cons

Asana helps ensure teams have everything they need to stay in sync, hit deadlines, and reach their goals. Here are some pros and cons:

Asana pros

• Checklists and task cards for project visualization
• Cross-functional across different teams and devices
• Workflow automation and real-time reporting

Asana cons

• Inability to assign a single task to two users
• Not ideal for complex projects
• Can be a difficult learning curve

Asana pricing

Asana has various free and paid plans to manage product launches, marketing campaigns, and company objectives.

Asana free plan

The basic plan is great for individuals or teams just starting with project management. The solution’s free plan offers three project views, security essentials, and community support.

Asana paid plans

Asana offers two paid plans with a 30-day free trial.

• Premium starts at $10.99/month and is best suited for teams that need to create project plans.
• Business starts at $24.99/month for teams and companies that need to manage work across initiatives.

5. Trello

Trello is a visual collaboration tool that creates a shared team perspective for projects to manage workload, progress tracking, and major business goals.

Trello features

Trello ensures that project assignments, tasks, and daily to-dos don’t get lost. Project building remains a transparent and productive activity.

• Templates for categories such as design, education, marketing, and remote work to give your team a blueprint for success.

• Power-Ups and integrations for calendars, voting, and repeating cards to power up teams by linking their favorite tools with Trello plugins.
• Views such as Board, TImeline, Table, Dashboard, and Map provide project visualization from every angle.

Trello pros and cons

Trello customizes work for all teams and gives power back to the users by managing projects, workflows, and tracking tasks. Here are some pros and cons:

Trello pros

• Easy task organization and timeline notifications
• Board creation and task cards to track progress
• Built-in automation for emails and weekly task summaries

Trello cons

• Task management can become cluttered
• Difficult to track sub-tasks
• No offline access to data
• Limited amount of storage

Trello pricing

Trello offers both free and paid plans depending on business requirements.

Trello free plan

The free plan is for individuals and teams looking to organize all their project work. Capabilities include unlimited cards, up to 10 boards per workspace, and power-ups for every board.

Trello paid plans

Trello offers three paid plans with a 14-day free trial.

• Standard starts at $5/month/user for teams that need to manage more work and scale collaboration.
• Premium starts at $10/month/per user and is best for teams up to 100 that need to track multiple projects.
• Enterprise starts at $17.50/month/user (estimated cost for 25 users) for organizations that need to connect work across teams with more security and controls.

6. Airtable

Airtable is a software platform that allows teams to build the solutions they need to be innovative and agile. It helps users adapt their software for market changes and puts the power of a flexible database into the creators’ hands.

Airtable features

Airtable helps accelerate work and unlock potential with powerful apps that connect teams through data and workflows.

• Sync aligns teams around a single source of truth with real-time data.

• Interface designer builds visual and interactive interfaces that give every teammate the information they need with actionable next steps.
• Reporting creates dashboards of charts, graphs, and top-line metrics to suit the team's reporting use cases.

Airtable pros and cons

Airtable enables teams to solve a broad set of project management problems without the need for massive IT spending and resources. See whether this platform is right for you:

Airtable pros

• Visually appealing user interface
• Customizable content calendars
• Modifiable databases

Airtable cons

• Not enough integrations and too many complex features
• Notifications cannot be set for a long period of time
• Confusing mobile app

Airtable pricing

Airtable offers both free and paid plans for different team needs.

Airtable free plan

The free plan is great for individuals and teams who want to get acquainted with the solution. It hosts up to five creators and an unlimited number of bases.

Airtable paid plans

Airtable offers three paid plans with a 14-day free trial.

• Plus starts at $10 /month/seat for teams looking to create a single source to manage workflows and processes.
• Pro starts at $20/month/seat and works well for teams and companies who require more extensions and data visualization options.
• Enterprise is for organizations that have advanced customization, scale, security, control, and support needs – pricing information can be found by contacting the sales team.

7. Wrike

Wrike is a work management software that helps plan, manage, and complete projects at scale. It is a digital workplace that unifies all discrete systems and applications.

Wrike features

Wrike increases team productivity and efficiency at every level so tasks and projects deliver desired results.

• Customizable tools like dashboards, workflows, and request forms to equip teams

• 360-degree visibility to eliminate silos across departments and make quick decisions
• Collaboration for files, tasks, and reports with visual proofing and an automated feedback approval system

Wrike pros and cons

Wrike improves employee productivity by automating routine tasks, streamlining effort, and delivering valuable insights. Read our list of the tool's pros and cons:

Wrike pros

• Customizable task lists
• Multiple report views
• Centralized information and quick sharing

Wrike cons

• Hard to understand task navigation
• Dashboards require refreshing
• Lack of task auto-population

Wrike pricing

Wrike provides users with options for free and paid plans with a variety of features.

Wrike free plan

The free plan is for teams that are just getting started on task management. Users have access to interactive board and spreadsheet views and can add internal and external stakeholders.

Wrike paid plans

Wrike offers three paid plans with a 14-day free trial.

• Professional starts at $9.80/month/user for fast-growing teams who need to plan and collaborate on projects.

• Business starts at $24.80/month/user and is suited for all departments across a company.
• Enterprise is for large teams looking for enterprise-grade scalability and security – pricing information can be found by contacting customer support.

8. Microsoft Planner

Microsoft Planner is a collaborative task management solution for teams with an intuitive and visual user experience.

Microsoft Planner features

Microsoft Planner makes it easy for teams to create new plans, organize and assign tasks, share files, chat, and get updates on progress.

• Microsoft cloud collaboration simplifies sync with the entire 365 suite

• Kanban boards have features including files, checklists, and labels
• Status insights automatically turn task status into pie and bar charts

Microsoft Planner pros and cons

Microsoft Planner empowers teams to manage tasks better and get work done. Read some pros and cons from real users:

Microsoft Planner pros

• Task buckets
• User-friendly with high device compatibility
• Microsoft 365 integration

Microsoft Planner cons

• No application for Windows
• No integration with Teams
• Not suitable for detailed project planning

Microsoft Planner pricing

Microsoft Planner is available for free with the Microsoft 365 apps and is part of the paid plans for the 365 suite.

Microsoft Planner paid business plan

There are four plans to choose from:

• Business basic starts at $6/month/user
• Apps for business starts at $8.25/month/user with premium features
• Business standard starts at $12.50/month/user
• Business premium starts at $22/month/user

Microsoft Planner paid enterprise plan

There are three plans to choose from:

• Microsoft 365 E3 starts at $36 per user/month - more information can be acquired by contacting the sales team
• Microsoft 365 E5 starts at $57/month/user
• Microsoft 365 F3 starts at $8/month/user and is for the frontline workforce

More information about these three plans can be acquired by contacting the sales team.

9. Microsoft To Do

Microsoft To Do is a part of the Microsoft 365 subscription services. It makes task management easier by breaking them down into simple steps to keep users on track.

Microsoft To Do features

Microsoft To Do sets users up for success with intelligent and personalized suggestions to update daily and weekly to-do lists.

• Daily planner makes it easy to stay on track with tasks on desktop and mobile.

• List sharing maintains connections with friends, family, and colleagues.
• Outlook Tasks integration makes task management easier and streamlined.

Microsoft To Do pros and cons

Microsoft To Do is a cross-platform task management tool enabling users to access their to-do lists from anywhere in the world. Some pros and cons of the platforms are:

Microsoft To Do pros

• Cross-platform application
• Simple and focused themes
• Email synchronization

Microsoft To Do cons

• Cannot set start dates for tasks
• Logins prone to glitches
• Uncustomizable widget

Microsoft To Do pricing

Microsoft To Do is completely free to use and is available across iPhone, Android, Windows, and the web with the 365 package.

10. Rocketlane

Rocketlane is a customer onboarding platform with task management capabilities. The software simplifies work collaboration and communication with customers for projects in real-time and async.

Rocketlane features

Rocketlane provides on-demand visibility into onboarding projects and enables effective internal customer collaboration.

• Contextual conversations to derive context from tasks, documents, and updates

• Document embeds with favorite services to expand workspaces
• Automated nudges for email reminders to customers when tasks are due.

Rocketlane pros and cons

Rocketlane provides users with total control of what customers get to see within the context of projects while keeping everyone on the same page. Here are some pros and cons of the tool:

Rocketlane pros

• Intuitive UI
• Timesheets for resource planning
• Multiple task views

Rocketlane cons

• Not many integrations
• Lack of additional report features
• Prone to glitches

Rocketlane pricing

Rocketlane offers three paid plans for different user groups.

Rocketlane paid plans

The platform offers three paid plans.

• Professional starts at $19/month/team member and offers unlimited customers and projects with templates and task views.
• Premium starts at $49/month/team member with features such as task custom fields, project custom fields, and custom statuses.
• Enterprise is for large organizations looking to serve specific purposes in project delivery. Pricing details can be found by requesting a custom quote.

11. Podio

Podio is a flexible, custom collaboration platform that makes it easier for teams to simplify work, improve productivity, and automate document workflows from a single place. The platform lets you reduce manual work by streamlining and automating business and document processes.

Podio features

Podio offers the following features to make collaboration easier.

• Progress update lets you visualize task progress with simple tables and dynamic car boards.
• Open-plan online office makes it easier for teams to share updates and recognize peers.
• File sharing enables teammates to share files for context-setting. 
• Mobile app eases for you to manage work on the go.

Podio pros and cons

Not sure if Podio is the right fit for your team? Check out the pros and cons below.

Podio pros

• Affordable subscription plans
• Available on iOS and Android
• Clean and simple interface

Podio cons

• Lacks dashboard customization capabilities
• Less reliability during outage

Podio pricing

Podio offers a free plan and two paid plans.

Podio free plan

The free plan is for up to a team of five employees. It features task management capabilities along with apps and workspaces. 

Podio paid plans

Below are the two paid plans that Podio offers.

• PLUS: It costs $11.20 per month. It offers unlimited client users, automated workflows, and light user role in addition to everything you get in the free plan.
• PREMIUM: This plan costs $19.20 per month. It features advanced workflow automation, cloud phone system and power dialer, interactive sales dashboards, and visual workflows. 

12. GanttPRO

GanttPRO is an online Gantt chart software that project managers use to plan and manage project tasks. It also features project scheduling, resource management, and project cost estimation capabilities. 

GanttPRO features

GanttPRO makes project task management easy with the following features.

• Plan views let you build visually appealing charts and views for tracking project tasks.
• Task management helps you assign tasks, filter details, change priorities, and apply cascade sorting.
• Project management enables you to check project health, statuses, and build project calendar.
• Time management tracks time spent on tasks, tracks task deadlines, and create time log reports.

GanttPRO pros and cons

Read the pros and cons from real users below to see if GanttPRO is the right tool for your team.

GanttPRO pros

• Easy gantt chart creation
• Excellent customization options
• Intuitive interface

GanttPRO cons

• Lacks layout flexibility
• Doesn't use usual commands

GanttPRO pricing

GanttPRO offers four paid plans.

• Basic: This plan costs $7.99 per user per month. It features Gantt and board view, auto scheduling, project calendar, and virtual resources. 
• PRO: This plan costs $12.99 per user per month. It offers advanced planning tools like custom project templates, overdue task view, custom fields, and bulk change capability. 
• Business: This plan costs $19.99 per user per month. It provides features like workload management, time tracking, Jira Cloud integration, and reports. 
• Enterprise: This plan is for teams looking for advanced control and security features. Pricing is available on request. 

13. MeisterTask

MeisterTask, a web-based task and project management software, is designed for teams with agile workflows. It’s suitable for all steps included in a project, from ideation to documentation.

MeisterTask features

MeisterTask brings teams together to secure task management and goal alignment. The tool helps users manage tasks in a customizable environment that adapts to their needs.

• Assignee and watcher roles to maintain accountability and keep team members in the loop for easy coordination

• Custom fields that improve task descriptions to provide detailed task-specific information
• Task relationships to enable linking tasks under different categories

MeisterTask pros and cons

MeisterTask streamlines project work through customizable kanban boards and automation to speed up manual work. Here are some pros and cons of the tool:

MeisterTask pros

• Kanban-type interface
• Fully customizable panel
• Email synchronization

MeisterTask cons

• Slow mobile response
• Lack of workflow calendar
• Prone to bugs

MeisterTask pricing

MeisterTask offers both free and paid plans as part of their pricing options.

MeisterTask free plan

The basic plan has core task management features and up to 3 projects. It’s best suited for single users.

MeisterTask paid plans

MeisterTask offers three paid plans with free trials.

• Pro starts at $4.19/month/user and focuses on teams' simple, collaborative task management.
• Business starts at $10.39/month/user and offers extended collaboration features for larger teams.
• Enterprise is for large companies with specific requirements – pricing information can be found by requesting a custom quote.

14. GuideCX

GuideCX is a client onboarding and project management platform. It keeps clients at the center of every business project to deliver outcomes faster.

GuideCX features

GuideCX accelerates outputs at every step of the customer onboarding journey to help them stay on track with task automation.

• Client interaction to help clients access their projects through web portals, emails, and mobile apps

• Dependency logic to create automated dependencies between tasks and milestones
• Group task tracking to assign and track single tasks to multiple people

GuideCX pros and cons

GuideCX creates an engaging and fast onboarding experience for customers while integrating essential task management capabilities. Explore the pros and cons of the software:

GuideCX pros

• Provides project clarity
• Helpful customer support
• Templates for project planning

GuideCX cons

• No “project view” for tasks
• Prone to lags
• Difficult to navigate notifications

GuideCX pricing

GuideCX offers three paid plans, each with standard support and four users. Pricing information for the plans can be requested through custom quotes.

GuideCX paid plans

The platform offers three paid plans.

• Professional offers unlimited contributors, whitelisted emails, and up to 50 GB of attachment storage.
• Premium has features such as time tracking, custom merge tags, and up to 500 GB of attachment storage.
• Enterprise comes with single-sign-on capabilities, task-level resource management, and up to 1 TB of attachment storage.

15. Vendasta

Vendasta is a customer relationship management (CRM) and end-to-end e-commerce platform with task management capabilities. The solution serves as a place for companies to sell to local businesses with ease.

Vendasta features

Vendasta consolidates tech stacks, client acquisitions, and bills and fulfills projects within a single platform.

• Task manager for project transparency across teams

• Workflow automation to eliminate repetition with auto-populated tasks and reports
• Task assignments to manage internal and external stakeholders and stay on track

Vendasta pros and cons

Vendasta helps increase productivity and enhance collaboration while maintaining transparency in work and project tracking. Peruse some pros and cons to help make a software purchase decision:

Vendasta pros

• Variety of tools for client interactions
• Makes white labeling easy
• Comprehensive project reporting

Vendasta cons

• Difficult to keep up with new solutions
• No integrations with marketing software tools
• Steep learning curve

Vendasta pricing

Vendasta offers three paid plans for businesses along with a custom plan for enterprises.

Vendasta paid plans

The software offers paid plans for all its services such as platform, marketplace, and vendor. For the sake of the context of its task management capabilities, only the platform packages have been considered.

• Individual starts at $10 /month/document creator and allows for unlimited editors and viewers with 30-day version history.
• Team starts at $30/month/document creator and is perfect for more power collaborations. The plan includes unlimited version history private doc folders.
• Enterprise is recommended for teams looking for document control, security, and support. It includes single sign-on options, and more information can be found by requesting custom quotes.

16. Todoist

Todoist is a to-do list and task manager designed to organize your life and work. It streamlines team tasks, files, and discussions to plan projects and track progress.

Todoist features

Todoist users develop effortless team management and collaboration. The solution's powerful capabilities get companies to achieve more every day.

• Quick add allows for easy task capture and organization

• Priority levels highlight the day’s most important tasks for better focus
• Productivity visualizations by weeks and months are provided to help meet goals

Todoist pros and cons

Todoist ensures task organization and accountability to further team progress on important goals, create custom workflows, and visualize trends. Some pros and cons of the software are:

Todoist pros

• Intuitive user interface
• Integration with Google Calendar
• Personal and professional task separation

Todoist cons

• Lack of detailed calendar view
• No “team view” for tasks
• Complicated task rescheduling

Todoist pricing

Todoist offers both free and paid plans for individuals and large teams.

Todoist free plan

The free plan is for starters and accommodates up to 5 active projects, 5 MB file uploads, and 3 filters.

Todoist paid plans

A 30-day free trial is available for all paid plans.

• Pro starts at $4/month/user and is for power users. It includes 300 active projects, 100 MB file uploads, and reminders.
• Business starts at $6/month/user and is perfect for teams. The plan includes 500 active projects, a team inbox, and admin roles.

17. Coda

Coda is a document management tool that offers task management capabilities. It takes a regular document and turns it into a task board to scale businesses.

Coda features

Coda is built in a way that lets data and people talk to each other while syncing information and updates to individual dashboards in real-time.

• Automations that work with time or action-based rules to schedule important tasks

• Hidden pages and archiving old content to simplify team documents
• Locking to prevent editors from making accidental changes

Coda pros and cons

Coda connects to everyday apps such as Google Calendar and Slack to provide advanced capabilities to regular docs. Here are some pros and cons of the platform:

Coda pros

• Document packs and plug-ins
• Easy to use data conversions
• Minimal coding required

Coda cons

• Cannot set individual page permissions
• Difficulty maintaining the format
• Steep learning curve

Coda pricing

Coda has both free and paid plans. The pricing plans are charged upon the number of document makers, not editors.

Coda free plan

The free plan is free for the whole team and includes kanban boards, formulas, and packs.

Coda paid plans

Three paid plans are offered.

• Pro starts at $10/month/document creator and allows for unlimited editors and viewers with 30-day version history.
• Team starts at $30/month/document creator and is perfect for power collaborations. The plan includes unlimited version history private doc folders.
• Enterprise is recommended for teams looking for document control, security, and support. It includes single sign-on options. More information can be found by requesting custom quotes.

18. Basecamp

Basecamp is a project management tool that increases team productivity, improves organization, and boosts team communication.

Basecamp features

Basecamp is an all-in-one toolkit for working remotely. It combines everything teams need to get work done in a single, streamlined package.

• Message boards to keep conversations on specific topics on a single page

• Real-time group chat for every project along with file-sharing functionality
• Check-in questions where users ask their team questions on a regular basis

Basecamp pros and cons

Basecamp equips teams with the project information they need to outline the next steps, track progress, and navigate to different files. Explore some pros and cons:

Basecamp pros

• Real-time communication
• Live spreadsheet for tracking
• Task and list organization

Basecamp cons

• Confusing UI
• No subtask creation
• Lack of time tracking for projects

Basecamp pricing

Basecamp offers a free plan and a paid business plan.

Basecamp free plan

The free plan is great for personal projects, students, freelancers, and families. It allows for up to 3 projects and 1 GB of storage.

Basecamp paid plan

A 30-day free trial is available for the paid plan.

Business starts at $99/month with no user fees and is perfect for teams. The plan includes unlimited projects and users with 500 GB of storage space.

19. Nifty

Nifty is a task management and productivity software. It unites teams, goals, and actions in one application.

Nifty features

Nifty is a great tool for organizing, prioritizing, and managing tasks with a high level of detail.

• Assignment automation to automate workflows by assigning users to entire task lists

• Project portfolios to folder projects s based on operations, account ownership, and more
• Discussions to facilitate meaningful decision-making and establish knowledge hubs

Nifty pros and cons

Nifty helps reduce project development cycles and improve team productivity by combining all project management features. Here are some pros and cons of the application:

Nifty pros

• In-built chat
• Custom pages and embeds
• Integrates with Zoom

Nifty cons

• Lack of shortcuts
• Few automation options
• Prone to technical glitches

Nifty pricing

Nifty offers both free and paid plans as part of its pricing options.

Nifty free plan

The free plan offers unlimited team members, two projects, and up to 100 MB of storage space.

Nifty paid plans

Nifty offers three paid plans with free trials.

• Starter starts at $5/month/user and contains all the core features.
• Pro starts at $10/user/month and is great for growing teams.
• Business starts at $16/month/user and is best for advanced teams.
• Unlimited is for teams looking for a fully scaled solution - pricing information can be found by contacting the sales team.

20. Toodledo

Toodledo is a flexible and multi-functional task management tool. It helps you create custom lists, create outlines, and document long notes for managing tasks efficiently.

Toodledo features

Toodledo offers the following features to help you manage tasks better.

• Context lets you assign tasks for certain situations.
• Priorities streamline the importance of tasks in your queue.
• Repeating tasks occur based on a preset schedule.
• Subtasks break down big tasks into manageable chunks.
• Folders let you organize notes and tasks into folders.

Toodledo pros and cons

Checking out if Toodledo can do the heavy lifting? Learn what real users have to say.

Toodledo pros

• Easy task planning
• Intuitive user experience
• Immediate syncing across devices

Toodledo cons

• Difficult to set up email reminders
• Lacks training resources

Toodledo pricing

Toodledo offers a free plan along with two paid plans.

Toodledo free plan

The free plan lets you create up to 10 folders and unlimited tasks. You can create 30 items per list and outline. 

Toodledo paid plans

Toodledo offers the following paid plans:

• Standard: This plan costs $3.99/month. It offers unlimited folders, 100 items per list, and 20 habits.
• Plus: This plan costs $5.99/month. It features full lists, habits, outlines, and lets you invite up to five collaborators.

21. Time Clock Wizard

Time Clock Wizard is a time tracking software that helps organizations with employee scheduling, task management, and payroll reporting. The tool is available on iOS and Android operating systems.

Time Clock Wizard features

Businesses love Time Clock Wizard for the following features:

• Employee time tracking lets you track how and when employees clock in.
• Scheduling makes it easy for busy teams to create daily, weekly, and monthly schedules.
• Task management aids in visualizing task status and progress updates.

Time Clock Wizard pros and cons

Check out these reviews from real users to see if Time Clock Wizard is the right choice for your business.

Time Clock Wizard pros

• Responsive customer support
• Automatic time tracking
• Simplified payroll processing

Time Clock Wizard cons

• The GPS lags at times
• Clunky features

Time Clock Wizard pricing

Time Clock Wizard offers a free plan along with three paid plans.

Time Clock Wizard free plan

The free plan offers remote employee time tracking capabilities. Plus, you get phone, email, and chat support.

Time Clock Wizard paid plans

Time Clock Wizard offers the following paid plans:

• Value: This plan costs $29.95 per month. It offers remote employee monitoring, timesheet reports, and manager sms/email notifications.
• Pro: This plan starts at $49.95 per month. It features employee scheduling, payroll reporting, GPS tracker, and task management capabilities, besides everything in the Value plan.
• Enterprise: This plan costs $219.95 per month. It offers priority support and dedicated account manager along with everything in the Pro plan.

22. Task Tracker

Task Tracker is a popular task management system that helps teams create efficient work environment and boost productivity. The platform offers multiple features to help businesses manage leaves, recurring tasks, team performance, and task progress.

Task Tracker features

Task Trackers streamlines task management with the following capabilities.

• Geo-location attendance marking lets you monitor remote employee attendance via GPS.
• Leave management makes it easy to approve employee leaves.
• Daily tasking eases how you add and assign tasks to teams.
• Recurring task management enables you to set task reminders and set automatic updates for recurring tasks. 

Task Tracker pros and cons

Compare the pros and cons of Task Tracker based on what real users have to say.

Task Tracker pros

• Visual and intuitive task organization
• Automated task reminder

Task Tracker cons

• Opportunity to improve UI

Task Tracker pricing

Task Tracker offers a free and paid plan.

Task Tracker free plan

The free plan is perfect for small teams with up to five members. The free plan lets you manage geo-location based attendance and allocate tasks with voice notes.

Task Tracker paid plan

The paid plan starts at $1.8/user/month. It features infographic reporting, live location tracking, lead management, and timesheet tracking capabilities.

Task Tracker also offers an enterprise plan for teams that need advanced control and support. Get in touch with the team to request pricing for this plan. 

23. ProjectManager

ProjectManager is a project management software with tools for project planning, workflow management, resource management, and time tracking. It leverages data to manage projects of all levels of complexity.

ProjectManager features

ProjectManager makes work management simple for hybrid teams by making it easy to plan and collaborate across teams and work styles for total visibility and greater productivity.

• Project plans create and share project plans with multiple views

• Agile tools maintain flexibility while working in teams
• Kanban boards organize work with drag-and-drop cards and custom columns

ProjectManager pros and cons

ProjectManager leverages agile, waterfall, and different project management methodologies to balance project flexibility and predictability. Explore some pros and cons:

ProjectManager pros

• Collaborative cloud environment
• Easy-to-use
• Integrates with Excel

ProjectManager cons

• Slow user interface
• Few process automations
• Prone to glitches

ProjectManager pricing

ProjectManager offers both free and paid plans as part of their pricing options.

ProjectManager free plan

The starter plan allows up to three users and projects to create personal projects.

ProjectManager paid plans

ProjectManager offers three paid plans with free trials.

• Team starts at $11.50/month/user and is recommended for teams looking to manage complex projects, time, and costs.

• Business starts at $20.50 per month/user and is suited for project, portfolio, and resource management.
• Enterprise is for departments looking for enhanced security and single sign-on options. Pricing information can be found by contacting the support team.

24. Profit.co

Profit.co is an objectives and key results (OKR) software with task management capabilities. The solution is highly customizable and helps with strategy tracking and planning to-do lists.

Profit.co features

Profit.co provides users with real-time reports and dashboards to view team progress and identify potential problems early.

• Task prioritization to manage priorities and optimize working time

• Task linking to associate tasks with key results and track progress
• Checklists for stages with predefined workflows to ensure the quality of work

Profit.co pros and cons

Profit.co helps focus on team goals, measure progress, and achieve results through overall performance management. Some pros and cons of the platform are:

Profit.co pros

• Flexible drafting and approval options
• Several task and report views
• Offers training workshops

Profit.co cons

• Lacks mass edit and upload functionalities
• Steep learning curve
• Makes the customer journey time consuming

Profit.co pricing

Profit.co has both free and paid pricing plans.

Profit.co free plan

The launch plan is for users getting started with OKR tracking and is free for up to five users.

Profit.co paid plans

The application offers two options for paid plans.

• Growth starts at $7/year/user and is best for teams that are planning to use OKR management, task management, and employee engagement features.
• Enterprise is best suited for organizations that are committed to leveraging OKR management technology - more information can be found by requesting custom quotes.

25. Worksection

Worksection is a cloud-based project management tool with built-in timer. Besides featuring an interactive Gantt chart, the platform lets you track tasks via Kanban. The time and financial expense tracking module eases how you gain visibility into planned expenses and employee time tracking. 

Worksection features

Worksection offers the following features to help you stay on top of task management goals.

• Project dashboard shows detailed infographics on team workload, project expenses, and task status.
• Overview reveals key information about different project tasks.
• Project list offers a comprehensive view of project owners, progress, timelines, and members.
• Task list helps you learn more about current project priorities and deadlines.

Worksection pros and cons

Evaluate the pros and cons below so you know if Worksection is the right task management tool for your team.

Worksection pros

• Easy to create, assign, and track tasks
• Intuitive design

Worksection cons

• No built-in feature for direct messaging 
• No option to display specific working hours in the profile

Worksection pricing

Worksection offers a free plan along with three paid plans.

Worksection free plan

The free plan is suitable for managing personal projects and tasks.

Worksection paid plans

Below are the three paid plans offered by Worksection.

• Basic: This plan costs $41.7/month/package. It's suitable for teams up to 20 users and 20 projects.
• Business: This plan costs $84.2/month/package. It's ideal for medium-sized teams with up to 50 users and 50 projects.
• Premium: This plan starts at $162.9/month/package. It suits large teams with unlimited projects.

Learn more about task management and task management software

Every team has a set of tasks that need to be completed, delegated, and monitored within a specified time frame. Task management helps in following and tracking steps, identifying errors, and making the process of setting deadlines an efficient one.

Since task management organizes and structures work while keeping in mind a business’ time and resources, it’s important that organizations stay on top of things.

What is task management?

Task management is the process of planning, analyzing, and reporting task progress. It is an essential business function as it enables task completion and ensures that tasks are reviewed when required.

Benefits of task management

Task management is an integral business activity that saves valuable resources, such as time and money, and increases outputs. The process makes it easier to work on collaborative projects, meet tight deadlines, and manage complex workflows.

One of the biggest advantages of implementing task management in everyday business activities is that it improves productivity across all levels of an organization. Tracking tasks provides insights into which teams are working on projects to maintain accountability, encourage collaboration, and monitor trends and progress.

Benefits of task management software

Task management software is an all-in-one solution for managing and prioritizing tasks to improve productivity and achieve desired goals.

• Collect and record tasks: Task management technology saves time and helps teams stay on schedule through task assignments and progress tracking.
• Collaborate on tasks: Sharing tasks, communicating in real-time, giving and receiving feedback, and updating team members improve collaboration and improve shared knowledge.
• Track task progress: Having information about the status of tasks is important in planning for business activities. Task management solutions help users easily view status changes and updates, and set due dates to avoid missing deadlines.
• Have task control and access: Each team member uses a different device to stay updated on task creation and progress. With task management software, users can manage tasks on the go with their preferred device.

Task management best practices

Completing daily tasks and tracking their progress is an integral part of achieving personal and business goals. Managing tasks helps balance things that need to be done to increase productivity and refine time management.

• Prioritize to-do lists: Differentiating between tasks that need to be completed immediately and those that can be completed later is key to successful task management. Understanding the strengths and weaknesses of each task helps decide its importance and completion.

• Schedule tasks: Keeping track of tasks and maintaining team focus becomes easier by scheduling tasks. Allotting start and due dates for tasks increases task awareness and ensures deadlines are met on time for uninterrupted workflows.

• Invest in delegation: Assigning tasks to individuals based on their personal strengths is critical to productivity and efficiency. Delegating tasks reduces the amount of work needed from one person and helps team members grow and experiment with different tasks.

• Cultivate patience: Getting tasks done on time is a great feeling. However, it is important to remember that task management involves people and technology, which can sometimes go through difficulties and setbacks. A patience-based mindset boosts morale and makes sure no one feels overwhelmed in uncertain situations.
• Maintain consistent communication: When it comes to task management, it is essential to ensure that team members don’t feel siloed. Bringing all members together through team collaboration activities and software improves internal employee communication. This makes it easier for individuals to work toward personal and team goals as well as project milestones.

Choosing the best task management software for your company

Implementing task management software improves the overall process of assignment, completion, and time tracking. Make sure to research and pick the right task management software and apps suited to your budget, team requirements, and learning curve. Here are some steps to help get you started.

Identify business use cases and challenges

Every task management software has a range of features suited to a unique set of user groups. When selecting a solution that suits your business and team needs, it’s essential to start with identifying the specific challenges and constraints associated with making the software purchase.

List top options

Once you’re aware of the areas you want to focus on with automating task management, create a list of the best software options available in the market. Consulting a list like the one you’re currently reading is a good starting point.

Test each platform

If you never try, you’ll never know. Most task management software companies offer a free trial for their product for users to test different features and evaluate the solution. Focus on the usability, interactiveness, and preferred features when testing the software.

Don’t shy away from feedback

Task management is a business and team effort. An application that may be easy to use for one member might be confusing to understand for another. When choosing a task management software, make sure all team members are aligned on the basics of the technology and have a positive outlook on the software.

Take budgeting seriously

Making software purchases is a big deal. It requires a financial buy-in from a range of stakeholders, and the chosen software has to add value to the team and work involved. While determining the return on investment for any one platform is not feasible, draft a cost-benefit analysis when possible to optimize the time and resources spent.

Task management software: Frequently asked questions (FAQs)

What is task management?

Task management refers to the processes involved in managing a task through its lifecycle. Task management usually involves assigning tasks, planning, tracking, and reporting task progress.

What is a task management tool?

An individual, team, or organization uses a task management tool to track and complete tasks and projects efficiently. Task management solutions range from spreadsheets to customized and collaborative task organization applications.

How do task management tools help manage work?

Task management solutions are developed to help ease the workload by automating task-specific activities such as subtask creation, task assignment, scheduling, labeling, and sharing task information across multiple team members.

The software is critical for organizations looking to complete tasks efficiently while optimizing resources and budgets without missing deadlines.

What is the best task management software?

The top five task management software are Smartsheet, Asana, ClickUp, monday.com, and Trello.

What are task management skills?

Task management skills are the actions and mindsets required to complete urgent and non-urgent tasks. These soft skills are important as they tie in directly with time management skills and performance to meet goals and achieve better results.

This article was originally published in 2022. It has been updated with new information.