iWork for Beginners: [3 in 1] The Most Updated All-in-One Guide for MAC OS X and iOS Including Pages, Numbers, and Keynote

TABLE OF CONTENTS

PAGES FOR BEGINNERS

Introduction

Chapter 1: Understanding Pages

Chapter 2: Document Setup Using Pages

Chapter 3: Working with Templates in Pages

Chapter 4: Working with Text in Pages

Chapter 5: Enhancing Your Documents with Pages

Conclusion

NUMBERS FOR BEGINNERS

Chapter 1: Introduction

Chapter 2: Creating and Customizing Forms in Numbers

Chapter 3: Analyzing Data with Pivot Tables

Chapter 4: Visualizing Data with Radar Charts

Chapter 5: Converting Handwriting to Text in Numbers

Chapter 6: Adding Color, Gradients, and Images to Your Spreadsheets

Chapter 7: Working with Shapes in Numbers

Chapter 8: Understanding Functions in Numbers

Chapter 9: Precise Object Editing

Chapter 10: Creating Captions and Titles

Chapter 11: Incorporating Audio into Your Spreadsheets

Chapter 12: Custom Templates in Numbers

Chapter 13: Miscellaneous Features

Chapter 14: Benefits of Using Numbers for Beginners

Chapter 15: Tips for Effective Use of Numbers

Conclusion

KEYNOTE FOR BEGINNERS

Introduction

Chapter 1: Keynote Basics

Chapter 2: Managing Documents with Keynote

Chapter 3: Creating New Presentations with Keynote

Chapter 4: Working with Photos in Keynote

Chapter 5: Working with Tables in Keynote

Chapter 6: Working with Charts in Keynote

Chapter 7: Exporting and Importing Presentations with Keynote

Chapter 8: Working with Shapes in Keynote

Chapter 9: Printing a Presentation

Chapter 10: Enhancing a Presentation with Keynote

Conclusion

PAGES

FOR BEGINNERS

The Most Updated Crash Course to Pages |

Learn How to Create Stunning Documents

in 7 Days or Less

ANDREW BLAKE

INTRODUCTION

Word processing applications have been around for a long time, and nearly everyone who has used a computer since the 1980s has used one. These applications enable you to express yourself verbally, with the white square on your computer screen serving as digital paper to your keyboard's digital ink.

Pages, like Microsoft's Word, fall into the latter category of word processors, which range from the most basic to the most feature-rich. Pages distinguish itself from the rest of the word processor pack through its elegance, ease of use, and simple yet powerful approach to performing tasks that appear to others to be pure drudgery. These features aren't exclusive to Pages in the iWork suite, as Keynote and Numbers have the same beautiful interface and intuitiveness.

You're about to learn just how much simpler being productive is when Apple leads the pack! Apple's iWork suite, which includes Pages, Keynote, and Numbers, approaches word processing, presentations, and spreadsheets in a novel way, and this book will be your guide to getting started with Pages.

This book is intended to introduce you to Apple's approach to performing these tasks, which is (of course) as simple and enjoyable as computer geeks can make them. If you've ever worked with documents, presentations, or spreadsheets, you owe it to yourself to give the iWork suite a try before reverting to your old favorites.

Let's get started.

CHAPTER 1:

UNDERSTANDING PAGES

If you're writing a document on your phone, you can open it and continue working on it from your tablet—it's all seamless and doesn't require anything extra on your part once it's set up. You could technically use Pages on a Windows computer, a Chromebook, or an Android device if you set up iCloud because nothing else needs to be installed on your computer; you can even access and edit documents directly in your browser.

When you first use Pages, you'll be given a brief tutorial. You have the option of watching it or skipping it. When you launch Pages, you'll see a directory box asking whether you want to open an existing document or create a new one. We'll create a new document in this chapter, so click New Document in the lower left corner. The following box contains all of the templates that are available for use. A template is a pre-made document into which you can insert text. For example, if you want to write a resume, you can use the resume Template and simply keep the formatting while replacing the text that matches you. Templates are organized into categories.

If you don't want to begin with a template, select the first option (which says, Blank). First-time Pages users are frequently disappointed; if you've used Word, you're used to ribbons, menus, and options all over the place! Pages look pretty barren in comparison. Don't worry; appearances can be deceiving; there are plenty of options when you know where to look.

What Do Pages Do?

Here are some examples of what you can do with Pages at your disposal:

 Easily drop images and other graphics into your documents. You can even align them simply and accurately with little effort, giving your documents an appealing look and feel.

 Share your documents with others easily and quickly, whether they (or you) are on a Mac, using an iPad or iPhone, or on the Web using a non-Mac computer (unfortunately, sometimes it happens) and iCloud.

 Import documents created by Microsoft Word users. You can also export your documents to Word format.

 Get started quickly when creating documents with the beautiful templates included with Pages.

 Using Pages' pre-set styling options, you can instantly change the look and feel of an entire document.

 Create a document. You got it if you want it that simple.

 Take advantage of built-in coaching tips to help guide you in the right direction when you're amidst a feverish word-processing session.

 Make comments and edit documents with uncanny ease.

Become an Internet sensation by writing the next best-selling ebook! (If you're wondering, Pages can export your entire document in ePub format, which is the standard ebook format.)

Pages app may or may not be installed on your Mac, depending on how you obtained it. It is simple to get. Even better, it's completely free!

Pages app is only available as a digital download; no physical copies are available. The file size is a few hundred megabytes.

In the search box, type Pages and press the return key. If you have it, the return result will include an Open button; otherwise, it will include a Get button. You could technically use Pages on a Windows computer, a Chromebook, or an Android device if you set up iCloud because nothing else needs to be installed on your computer; you can even access and edit documents directly in your browser.

The first time you use Pages, you'll get a brief tutorial. You have the option of watching it or skipping it.

When you launch Pages, a directory box will appear and prompt you to choose whether you want to open an existing document or start a new one.

The next box you'll see is all the available templates you can use. A template is a pre-made document to which you can add text into. For example, if you want to write a resume, you may use the resume template; simply maintain the formatting while replacing the text with your own. Templates are listed under categories.

If you don't want to start with a template, then click on the first option (which says, Blank).

First-time Pages users are often disappointed the first time they use Pages; if you've Word, then you have ribbons and menus and options everywhere! Pages look pretty bare next to that.

Don't worry—looks can be deceiving; there are plenty of options when you know how to find them, and I'll show you each in this book. You can conceal the side panel by clicking the Format icon in the top right corner if you already feel overwhelmed by the options.

Now that you have a blank screen let's go over the very basics of Pages.

 Select: To select a single word, move your mouse over it and click twice.

 Select Paragraph: To select all words in the paragraph, click three times over any word in the paragraph you want to select.

 Select All: Selecting All means selecting everything in your document. It's a very strong command! It displays the same options as Select, but any changes you make will be reflected throughout the document. To Select All, use the command + A on your keyboard.

 Select Options: Now that the text is selected, what do you do? The options box comes up if you click with two fingers on your trackpad or mouse. We'll review these options as we continue in the book.

 Cut, Copy and Paste: To copy and paste words (as well as images, tables, and charts) quicker, you can use keyboard shortcuts. Selecting content and hitting COMMAND + C will copy it. Selecting content and hitting COMMAND + X will cut it. And hitting COMMAND + V will copy the content anywhere you want it in the document.

 Find and Replace: Pages has a handy feature called Find and Replace that allows you to replace your selection with alternatives. It only takes a few seconds! Go to edit from your menu bar and select Find.

The term you're looking for will be found here in all instances, but by selecting the down arrow on the left side, you can also choose Find & Replace. With this, you can look up a term (top line) and replace it when it turns up (bottom line). When you have both the find and replace Word added, you can click Replace & Find.

 Define: Pages include a handy little dictionary. To see the definition of any word, select it, click the trackpad twice to bring up the options menu, and then tap Look Up.

The dictionary will give you multiple definitions (and a thesaurus); even more, you can select options at the bottom to see movies related to the Word, Siri Knowledge (which is encyclopedic information), apps related to it, and more!

 Copy Style: The Style command, like the Microsoft Word format painter feature, allows you to copy and paste styles. If you want to make one piece of text look like another, select the text with the format you wish to copy and then click Copy. Click Format > Copy Style; select the text you want to change, and click Format > Paste Style. This can be a major time saver!

 Inserting Hyperlinks: Simply type out the link to insert a hyperlink to an internet resource. Pages automatically detect hyperlinks and will insert the link for you. Click the link and tap Link Settings to edit the link or change the displayed text. Here you can edit the link itself, change the text displayed, or remove the link altogether.

If you aren't typing a web address but want to link it to one (for example, I go to UCLA and provide a hyperlink to UCLA), select the Word you wish to hyperlink and click with two fingers to bring up the options. Simply click Add Link and choose the type of link you want to add. You can edit and delete it in the same way that you did in the previous paragraph.

 Undo/Redo: If you make a mistake (for example, accidentally delete a paragraph), you can undo it by going to Edit > Undo; you can also redo it from the same menu.

 The Formatting Toolbar: There are a few menu options to work with in Pages, but in this section, we will cover the Formatting Toolbar, which is on the right side of your document.

Under the text, it will say Body by default. When you click it, you'll see several options. Body is normal text in a document—the text you are reading here would be considered Body Text. Documents have several types of paragraph text; you could just change the font size and make it look like a heading, but using a Paragraph Style tells Pages what kind of text it is so it can put together a table of contents later. Some styles will not be very common, Label Dark, for example.

Under this are options for Style, Layout, and More. Let's stay on style now, so the next option is font. It says 11pt Helvetica; this is the font. If you tap on it, you'll be able to change the font and size. Pages offers a healthy font selection, including perennial favorites like Arial, Times New Roman, and Helvetica. Some notable absences include Comic Sans (yet Papyrus still made the cut), Calibri, and Cambria.

The regular drop-down shows you all the style choices for that font (some fonts have different options).

1. The next three buttons are pretty standard. If you're unfamiliar with computerized word processing, remember B for Bold, I for Italic, and U for underline. The S with a line through it inserts a strikethrough into any text you type.

2. Your alignment buttons are located beneath this. Tap them to align or justify your text to the left, center, or right. Justified text fills exactly one line. You can play around with these different alignment options to see how it works.

3. The next two buttons are indent buttons. They can be used to indent or to move backward through indents. Finally, you can add bulleted lists and line spacing below this (if you want to double-space, for example).

 Layout: Text can be placed in columns, and line spacing can be adjusted using the Layout menu. You can use Pages to write that paper for your picky professor who requires 1.25 spacing (click indents)! Columns can also be created using layout (if you are writing a newsletter, for example).

Opening Pages From iCloud

Pages can be run right from your browser; it's great for editing, but for intensive design work, the best solution will be your computer. To access it from your browser, head to iCloud.com and sign in with your Apple ID.

The first screen will show you all the things you can do from the cloud; one of them is using Pages. Click it once to open it.

As long as you've been saving your work to the cloud, any recent documents will appear here, and you can open them by clicking on their thumbnail once. You can also create a new document by clicking the + button in the upper right corner. This will launch iCloud Pages. The features discussed in this book are also available in Pages for iCloud.

Managing Documents

To manage documents, there are several options available on pages beyond simply saving a document using the File > Save command.