Tracing Your Scottish Ancestry through Church and State Records: A Guide for Family Historians

Chapter 1

RESEARCH RESOURCES

There are many repositories that hold records across Scotland, and many resources that can help to get the best out of them in terms of understanding their content, whether through the language used within them or the handwriting in which they are recorded.

The following institutions and tools will be referred to repeatedly throughout this book.

National Records of Scotland

HM General Register House, 2 Princes Street, Edinburgh EH1 3YY www.nrscotland.gov.uk

Tel: +44 (0)131 334 0380

The National Records of Scotland (NRS) is the national archive for Scotland, formed in April 2011 by a merger of the National Archives of Scotland and the General Register Office for Scotland (GROS). An overview of Scottish Government records held by the NRS from post-1707 is available at www.nrscotland.gov.uk/research/guides/scottish-government-records-after-1707

The archive’s website does not host digitized records, but does provide an impressive catalogue and detailed research guides. The Historic Search Room provides digital access to several collections through its Virtual Volumes computer system, with printing available, and it is possible to photograph many records for personal use, although the records catalogued as Gifts and Deposits (GD) are an exception to this.

Many digitized records from the NRS, such as tax records and Ordnance Survey Name Books, are freely available on the ScotlandsPlaces website at https://scotlandsplaces.gov.uk , a project run in partnership with the National Library of Scotland and Historic Environment Scotland.

ScotlandsPeople Centre

2 Princes Street, Edinburgh EH1 3YY

www.nrscotland.gov.uk/research/visit-us/scotlandspeople-centre

Tel: +44 (0)131 314 4300

The ScotlandsPeople Centre is a joint venture between the NRS and the Court of the Lord Lyon, and is based on the ground floors of both General Register House and New Register House on Princes Street in Edinburgh. For a daily fee of £15, it offers unlimited access to digitized civil registration records for post-1855 births, marriages and deaths, pre-1855 parish records from the Church of Scotland and nonconformist Presbyterian churches, additional registers for the Roman Catholic Church, census records (1841–1911), wills and testaments from 1513, valuation rolls from 1855, and the Public Register of All Arms and Bearings in Scotland from 1672 to 1916.

Many of these records can also be purchased from its online website at www.scotlandspeople.gov.uk. Your user account at home can be used in the centre’s database, but more recent records consulted at the centre cannot be viewed at home, with the online version of the site imposing closure periods for certain records categories for privacy reasons. The centre also has an onsite library, with many useful resources, and a café.

The ScotlandsPeople Centre and the National Records of Scotland are both based within General Register House in Edinburgh.

Access to the ScotlandsPeople Centre’s complete version of the database is also permitted in other regional centres across Scotland, based in Glasgow, Kilmarnock, Hawick, Alloa and Inverness, for the same statutory daily fee. Further details are available at www.nrscotland.gov. uk/research/local-family-history-centres

Court of the Lord Lyon

HM New Register House, Edinburgh EH1 3YT

www.courtofthelordlyon.scot

Tel: +44 (0)131 556 7255

The Court of the Lord Lyon is Scotland’s heraldic authority and responsible for the maintenance of the Public Register of All Arms and Bearings in Scotland, available on the ScotlandsPeople website. As a working court of the Crown, its role and records are further discussed on p.149.

National Library of Scotland

George IV Bridge, Edinburgh EH1 1EW

www.nls.uk

Tel: +44 (0)131 623 3700

The National Library of Scotland (NLS) is Scotland’s national library, with books, rare manuscripts, audio-visual materials and maps among its many impressive holdings.

The NLS website hosts many important digitized record sets, including maps, gazetteers and Post Office directories. The site also has a Digital Gallery area at https://digital.nls.uk/gallery with additional fascinating projects such as Scottish History in Print, which hosts various transcribed historic publications, and two volumes of MacFarlane’s Genealogical Collections Concerning Families in Scotland 1750–1751. The library also has a dedicated platform on the Internet Archive at https://archive.org/ details.nationallibraryofscotland, which hosts many additional digitized resources not found on its own website.

Historic Environment Scotland

John Sinclair House, 16 Bernard Terrace, Edinburgh EH8 9NX

www.historicenvironment.scot

Tel: +44 (0)131 662 1456

Historic Environment Scotland (HES) is an environmental agency formed in 2015 by the merger of the Royal Commission on the Ancient and Historical Monuments of Scotland and Historic Scotland.

HES offers a search room for visitors where you can access original archive and collections material, while its Canmore database at https://canmore.org.uk also provides information for much of Scotland’s archaeology, buildings, industrial and maritime heritage.

Registers of Scotland

Edinburgh: Meadowbank House, 153 London Road, Edinburgh EH8 7AU

Glasgow: St Vincent Plaza, 319 St Vincent Street, Glasgow G2 5LP

www.ros.gov.uk

Tel: 0800 169 9391

Registers of Scotland is the Scottish Government’s department responsible for keeping public registers of land, property and other legal documents in Scotland. It manages the Land Register of Scotland and the post-1868 General Register of Sasines (with earlier sasines registers kept at the NRS). A brief history of property registration in Scotland is available on its website at www.ros.gov.uk/about/what-we-do/our-history

It is possible to visit either of the agency’s two offices to carry out research. An online enquiry service is also available.

Scottish Council on Archives

www.scottisharchives.org.uk

The SCA provides support for many archives found across Scotland, including local county archives, university archives, community archives, health archives and business collections.

To locate contact details for such archives, visit the SCA’s Scottish Archives map at www.scottisharchives.org.uk/explore/scottish-archives-map . The Archives Hub site may also help at https://archiveshub.jisc. ac.uk

Scottish Archive Network

www.scan.org.uk

If an archive does not have its own dedicated online catalogue, it may have some collections descriptions available on the Scottish Archive Network (SCAN) database at https://catalogue.nrscotland.gov.uk/ scancatalogue/welcome.aspx , which is maintained by the NRS.

The SCAN website also hosts useful research tools and glossaries which can help users to understand the context of many records offerings.

National Register of Archives for Scotland

https://catalogue.nrscotland.gov.uk/nrasregister/welcome.aspx

Established in 1946, the National Register of Archives for Scotland (NRAS) is today managed by the NRS and documents significant collections held in private hands, including estate papers, law firms and business collections.

FamilySearch Family History Centres

Various locations worldwide

www.familysearch.org

The Church of Jesus Christ of Latter-day Saints runs a series of family history centres across Scotland and worldwide which can be located through its website at www.familysearch.org/locations/centerlocator?cid=lihpfhlc-5508. The Church has gone to extraordinary lengths to secure photographs and digitized copies of records from around the world, including parish records, land records, maps and more. To locate such holdings, consult the catalogue on its website. FamilySearch also hosts indexes to many records, including its International Genealogical Index (IGI), which includes Scottish church and state records for births and baptisms, and marriages.

Scottish Association of Family History Societies

www.safhs.org.uk

SAFHS is the umbrella body for most family history societies in Scotland. Its website provides contact details for member groups, and some useful online finding aids.

Commercial Websites

In addition to ScotlandsPeople, several other commercial websites exist which offer finding aids for Scottish church and state records. The following are some of the most useful:

Scottish Indexes

Scottish Indexes (www.scottishindexes.com) offers a finding aid to many NRS holdings, including mental health records, its criminal records database, Scottish Paternity Index, Register of Deeds, Register of Sasines, Kelso Dispensary Patient Registers, non-OPR-based births/ baptisms, banns/marriages, and deaths/burials, and census holdings.

Scottish Indexes provides many handy finding aids for materials at the National Records of Scotland.

Old Scottish Genealogy & Family History

Among its finding aids, Old Scottish (www.oldscottish.com) has indexes for asylum patients, Poor Law appeals, paternity and illegitimacy records, anatomy registers, communion rolls, baptisms and kirk session records.

Ancestry

Ancestry (www.ancestry.co.uk) is an American subscription-based site which offers digitized collections of state records as held by The National Archives (TNA) in England (for example, British military records, and passenger records as held by the Board of Trade), but also some records for Scotland, as sourced from Scottish-based archives.

FindmyPast

As with Ancestry, FindmyPast (www.findmypast.co.uk ) also hosts many collections from TNA in England.

Handwriting

Understanding older forms of handwriting can be a serious problem for the inexperienced, particularly the case with Secretary Hand, a highly-stylized form used commonly until the late-eighteenth century, with many letters seemingly completely unrelated to their modern equivalent. To get to grips with its basics, the NRS has a Scottish Handwriting website at www.scottishhandwriting.com offering a series of free tutorials that should soon bring you up to speed. For illegible handwriting you may need to look at other entries on the page to try to understand the style and convention of letters and words used.

Note that you may also find words written as ‘ys’, ‘yt’ and ‘yr’, meaning ‘this’, ‘that’ and ‘there’. The first letter of these words is not actually a ‘y’, but an old obsolete letter known as a ‘thorn’, which looked more like a letter ‘p’ with both a long ascending and descending stroke beside the loop. In modern type the letter ‘y’ in English is often used as a convenient way to transcribe the old letter, but it is in fact pronounced as a ‘th’, which is how words formally spelled with a thorn have been standardized today.

Another letter missing today from Scots use is the ‘yogh’, which looked a little like the number ‘3’. In modern spelling the letter ‘z’ has replaced it. Examples can be found in words such as the names Menzies and Dalziel, which were not historically pronounced as ‘men-zees’ and ‘dal-zeel’ but as ‘ming-iss’ and ‘dee-yell’, and are still pronounced as such by many people today. The yogh was a letter pronounced historically as a thin ‘gh’ or a ‘y’.

Languages

Much of what you will read in historical documents may be written in Scots, not in English. Scots is not a dialect of English as many think, but a separate, but closely-related Germanic language. If there is a word that you can easily read but have absolutely no idea about its meaning, try consulting the Dictionary of the Scots Language at www.dsl.ac.uk

A bilingual inscription in Gaelic and English at Culloden Visitor Centre, near Inverness.

Scotland’s other historic language is Gaelic (Gàidhlig), which may also pop up within records. A handy online translation tool is Google Translate, available at https://translate.google.co.uk

Many documents were also written in Latin. Google Translate can also help with this, but a useful guide to help with Latinized legalisms is the Student’s Glossary of Scottish Legal Terms (W. Green & Sons Ltd, 1946), as well as the Scottish Law Online website at www.scottishlaw.org.uk/ lawscotland/abscotslawland.html. Peter Gouldesbrough’s Formulary of Old Scots Documents (Stair Society, 1985) is a further invaluable aid.

Chapter 2

CIVIL REGISTRATION

The civil registration of births, marriages and deaths commenced in Scotland in January 1855. As with many areas of Scottish genealogy, the law surrounding registration varies considerably with the rest of the United Kingdom.

The main civil registration records for births, marriages and deaths are available on the ScotlandsPeople platform (p.2), with additional records available for consultation at the ScotlandsPeople Centre in Edinburgh. In this chapter we will discuss what is contained in such records, and the legal requirements of registration. A very useful source for those wishing to learn more about such records is G.T. Bisset Smith’s invaluable and essential guide, Vital Registration: A Manual of the Law and Practice concerning the Registration of Births, Deaths and Marriages (William Green and Sons, 1907).

Establishment of Civil Registration

Prior to 1855, the Church of Scotland was the body tasked with keeping records of baptisms, marriages and banns, and deaths and burials (see Chapter 3). For many years, however, it had been recognized that the Kirk was failing to maintain a sufficiently high standard of record-keeping, as factors conspired against its effectiveness. Not only was the parochial system falling apart as the Industrial Revolution rapidly transformed the country, but tensions within the Kirk itself, particularly over the issue of patronage, repeatedly ripped it apart through a series of schisms, most notably in the Great Disruption of 1843 (p.35).

A useful guide from 1849 recording the condition of many parish registers is Scottish Parochial Registers: Memoranda of the State of the Parochial Registers of Scotland by William B. Turnbull, drawn up to impress upon the state the need for a national system of civil registration. This has been digitized and can be accessed on Google Books at https://tinyurl. com/4swm4zx or via the Internet Archive at https://archive.org/details/ scottishparochia00turnuoft . Although incomplete in that some parishes did not respond to my requests for information, it is still a useful resource for understanding why many records did not in fact survive.

The role of the Registrar General for Scotland and the General Register Office for Scotland (GROS) were both established by the Registration of Births, Deaths and Marriages (Scotland) Act 1854 (see https://tinyurl.com/48b8kxp ). The first building occupied by the GROS was the Edinburgh-based General Register House, now host to the ScotlandsPeople Centre and the National Records of Scotland, with the agency soon relocating to the adjacent New Register House in 1863. Unlike the prior introduction of civil registration in England and Wales in July 1837, it became compulsory in Scotland to register vital record events from the moment the relevant legislation became active in January 1855. The act of registration itself was free in most cases.

The country was divided from 1855 into 1,027 registration districts, mostly following the boundaries of the existent Church of Scotland parishes, although this rose to 1,082 by 1910. A breakdown of these districts, and how they have changed over the years, is available at https://tinyurl.com/ScottishRegistrationDistricts . In many cases the original registrars were schoolmasters, session clerks and Poor Law inspectors. The earliest registers vary in the quality of what was recorded, but with annual inspections soon implemented by the GROS, it did not take long for the system to shape up. Two copies of the registers were kept: one for local use, the other for the centralized GROS in Edinburgh.

From 1855 to the present day various Acts of Parliament have been enacted impacting on the subsequent work of the GROS. For a comprehensive list, and a more detailed history of the GROS’ creation, consult https://tinyurl.com/GROShistory

Registration of Births

The law required that a birth in Scotland had to be registered within twenty-one days, upon penalty of a twenty shillings fine. This was to be done in the area where the father was deemed to be resident or ‘domiciled’ in cases of legitimate births, or in that of the mother when the child was deemed illegitimate (p.13), the exception being for female domestic servants, whose district of domicile could be reckoned as that of her parents. The births were recorded in the Registry Books using the form of a Schedule A document which was appended to the 1854 Registration Act.

The author’s christening photo from 1971 in Helensburgh.

If the baby was born in a different Scottish district to that where the parent usually resided, the birth could be registered in the birth district, but within eight days a copy then had to be sent by the registrar to the registration office within the district of the parents’ residence and reregistered. For this reason, you might come across two entries for the same birth on ScotlandsPeople. This only applied in Scotland, so if the normal family residence was perhaps in England or Ireland, the birth only had to be registered within the Scottish district where it occurred. This requirement to re-register births in a separate district was removed in 1934.

It was illegal for a registrar to record a birth himself without a qualified informant present, who had to be at least 14 years of age. The following were considered suitable candidates for the role:

i) A parent or parents was the preferred option, as they would be best placed to pass on the required details. It was advised that a copy of a marriage extract should be brought along as evidence when the birth was registered. In practice, the