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    PowerPoint Essentials
    PowerPoint Essentials
    PowerPoint Essentials
    Ebook303 pages2 hours

    PowerPoint Essentials

    By M.L. Humphrey

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    About this ebook

    Microsoft PowerPoint is the go-to software for creating presentations. And it's easier to use today than ever.

     

    PowerPoint Essentials will teach you PowerPoint in a straight-forward, easy to follow manner, walking you through from the absolute beginning to an intermediate level and beyond, one step at a time.

     

    So what are you waiting for? Let's get started.

     

    PowerPoint Essentials contains the individual titles PowerPoint for Beginners and Intermediate PowerPoint by M.L. Humphrey.

    LanguageEnglish
    PublisherM.L. Humphrey
    Release dateOct 20, 2019
    ISBN9781393566892
    PowerPoint Essentials
    Author

    M.L. Humphrey

    Hi there Sci Fi fans, my name is Maurice Humphrey. I am a Vermont native, husband, father, grandfather, well over 60, Navy veteran, retired IBM engineer, retired printer repairman, Graduated: Goddard Jr. College, VT Technical College, and Trinity College. Over the years I've written technical articles, taught technical classes, and presented at technical conventions. I've been reading science fiction for over 50 years now. First books were "Journey to the Centre of the Earth" by Jules Verne and "The Stars Are Ours" by Andre Norton. I've read and collected many great stories, and a considerable amount of junk ones as well. I'd say by now that I probably have a good idea of what I consider a good story.

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      Book preview

      PowerPoint Essentials - M.L. Humphrey

      PowerPoint Essentials

      Also by M.L. Humphrey

      Listing of all books by M.L. Humphrey

      Word Essentials

      Word for Beginners

      Intermediate Word

      Excel Essentials

      Excel for Beginners

      Intermediate Excel

      50 Useful Excel Functions

      50 More Excel Functions

      Access Essentials

      Access for Beginners

      Intermediate Access

      PowerPoint Essentials

      PowerPoint for Beginners

      Intermediate PowerPoint

      Author's Note

      This book is a compilation of two titles,PowerPoint for Beginners, and Intermediate PowerPoint. The titles are presented here as they were written.

      PowerPoint Essentials

      M.L. Humphrey

      Contents

      PowerPoint for Beginners

      Introduction

      Basic Terminology

      Tab

      Click

      Left-click/Right-click

      Select or Highlight

      Dropdown Menu

      Expansion Arrows

      Dialogue Box

      Scroll Bar

      Arrow

      Cursor

      Quick Access Toolbar

      Control Shortcuts

      Undo

      Absolute Basics

      Starting a New PowerPoint Presentation

      Opening an Existing PowerPoint File

      Saving a PowerPoint File

      Renaming a PowerPoint File

      Deleting a PowerPoint File

      Closing a PowerPoint File

      Your Workspace

      Choosing a Presentation Theme

      Powerpoint Slide Types

      Title Slide

      Section Header

      Title and Content Slide

      Two Content

      Comparison

      Title Only

      Content With Caption

      Picture With Caption

      Quote With Caption

      Blank

      Other

      Working With Your Presentation Slides

      Selecting a Slide or Slides

      Moving a Slide or Slides

      Cutting a Slide or Slides

      Copying a Slide or Slides

      Pasting a Slide or Slides

      Adding a New Slide

      Duplicating a Slide

      Deleting a Slide

      Choosing the Slide Layout

      Resetting a Slide

      Adding Text to a Presentation Slide

      Formatting Text In a Presentation

      Font

      Font Size

      Font Color

      Bolding Text

      Italicizing Text

      Underlining Text

      Change Case

      Clear Text Formatting

      Other

      Formatting Paragraphs In a Presentation

      Decrease List Level/Increase List Level

      Left-Align/Center/Right-Align a Paragraph

      Top/Middle/Bottom Align Text

      Using Multiple Columns

      Change Spacing Between Lines of Text

      Bullets and Numbering

      Format Painter

      Other

      Adding a Table to a Presentation Slide

      Insert Your Table

      Adding Text or Numbers to Your Table

      Aligning Text Within Cells

      Adding Additional Rows or Columns

      Deleting a Row or Column

      Deleting the Table

      Moving the Table

      Changing Column Width

      Changing Row Height

      Resizing the Table

      Splitting Cells in a Table

      Merging Cells in a Table

      Adding a Picture to a Presentation Slide

      Moving a Picture

      Resizing a Picture

      Rotating a Picture

      Cropping a Picture

      Bring Forward/Send Backward

      Alignment

      Picture Styles

      Adjusting a Picture

      Animations

      Basic Design Principles

      Font Size

      Font Type

      Summaries Instead of Explanations

      Contrast

      Don’t Get Cute

      Adding Notes To A Slide

      Other Tips and Tricks

      Spellcheck

      Find

      Replace Text

      Replace Font

      Presentation Size

      Presenting Your Slides

      Printing Your Presentation

      Print

      Copies

      Printer

      Printer Properties

      Print All Slides/Print Selection/Print Current Slide/Custom Range

      Full Page Slides/Notes Pages/Outline/Handouts

      Collated/Uncollated

      Portrait Orientation/Landscape Orientation

      Color/Grayscale/Pure Black and White

      Edit Header & Footer

      Where to Look For Other Answers

      Conclusion

      Intermediate PowerPoint

      Introduction

      Basic Terminology

      Additional Text and Slide Formatting Options

      Insert an Equation

      Insert WordArt

      Shapes

      Shapes Part 1: Insert Shapes

      Shapes Part 2: Format Inserted Shapes

      Shapes Part 3: Move Shapes Relative to One Another

      Shapes Part 4: Action Buttons

      Rulers, Gridlines, and Guides

      Headers and Footers

      Charts

      Insert a Chart: Basic Steps and Chart Types

      Insert a Chart: Data, Editing, and Formatting

      Insert SmartArt

      Insert a Video

      Insert Online Pictures

      Insert Photo Album

      Master Slides: Just a Quick Note

      Changing The Background Of All Slides At Once

      Select All

      Sections

      Comments

      Incorporating Group Edits

      Zoom and Views

      Save As PDF

      Save As JPG, PNG, or GIF

      Slide Transitions

      Conclusion

      About the Author

      Copyright

      PowerPoint for Beginners

      PowerPoint Essentials - Book 1

      Introduction

      The purpose of this guide is to introduce you to the basics of using Microsoft PowerPoint. If you’ve ever found yourself in a situation where you need to present to a larger audience than just a handful of people then you’ve probably needed PowerPoint. It’s great for summarizing and organizing information and also the go-to software for creating presentation slides.

      Of course, if you’ve ever been on the receiving end of a presentation made by a large consulting firm then you’ve probably seen how PowerPoint can be abused and misused to the point of ridiculousness. (Or is it just me that thinks that crowding a slide with so much information there’s no way it could actually be legible if presented on a screen is wrong?)

      Anyway. This guide will walk you through the basics of how to use PowerPoint. By the time you finish reading this guide you will be fully capable of creating a basic PowerPoint presentation that includes text, pictures, and/or tables of information. You will also be able to format any text you enter, and will know how to add notes to your slides, animate your slides so that each bullet point appears separately, and launch your presentation as a slide show or print a copy or handouts.

      (And, yes, this guide will even allow you to create overly-crowded dense slides with too much information on them if that’s really what you want to do.)

      As you can see, I will also be sprinkling in my opinion throughout this guide so it isn’t just going to be how to do things in PowerPoint but why you might want to do it in a certain way.

      There are other aspects to PowerPoint that I’m not going to cover in this guide. For example, we’re not going to discuss how to use SmartArt.

      The goal of this guide is to give you enough information on how to create a basic presentation without overwhelming you with information you may not need. I do, however, end with a discussion of your help options for learning more should you need it.

      This guide is written using PowerPoint 2013. If you have a version of PowerPoint prior to 2007 your interface will look very different from mine. At this point, it’s probably worth paying to upgrade to a more recent version of Office for anyone using a pre-2007 version, but that’s up to you. If you do stick with an older version of PowerPoint, you’ll be limited in terms of the resources you can find to help you when you get stuck. (Also the themes that will be discussed in this guide may not exist in your version.)

      If you’ve already read Word for Beginners or Excel for Beginners, some portions of this guide will be familiar to you because the text options in PowerPoint work much the same way they do in Word and Excel. Also, the PowerPoint interface is structured in much the same way as both Word and Excel. If you’re familiar with one of those programs already you should find PowerPoint easier to learn than someone who is new to all three.

      Alright then. Now that you know what this guide is going to cover, let’s get started with some basics.

      Basic Terminology

      Before we get started, I want to make sure that we’re on the same page in terms of terminology. Some of this will be standard to anyone talking about these programs and some of it is my personal quirky way of saying things, so best to skim through if nothing else.

      Tab

      I refer to the menu choices at the top of the screen (File, Home, Insert, Design, Transitions, Animations, Slide Show, Review, and View) as tabs. If you click on one you’ll see that the way it’s highlighted sort of looks like an old-time filing system.

      Menu tabs

      Each tab you select will show you different options. For example, in the image above, I have the Home tab selected and you can do various tasks such as cut/copy/paste, add new slides, change the slide layout, change fonts or font size or font color, change text formatting, add shapes, find/replace, etc. Other tabs give other options.

      Click

      If I tell you to click on something, that means to use your mouse (or trackpad) to move the arrow on the screen over to a specific location and left-click or right-click on the option. (See the next definition for the difference between left-click and right-click).

      If you left-click, this selects the item. If you right-click, this generally creates a dropdown list of options to choose from. If I don't tell you which to do, left- or right-click, then left-click.

      Left-click/Right-click

      If you look at your mouse or your trackpad, you generally have two flat buttons to press. One is on the left side, one is on the right. If I say left-click that means to press down on the button on the left. If I say right-click that means press down on the button on the right.

      Now, as I sadly learned when I had to upgrade computers, not all trackpads have the left- and right-hand buttons. In that case, you’ll basically want to press on either the bottom left-hand side of the trackpad or the bottom right-hand side of the trackpad. Since you’re working blind it may take a little trial and error to get the option you want working. (Or is that just me?)

      Select or Highlight

      If I tell you to select text, that means to left-click at the end of the text you want to select, hold that left-click, and move your cursor to the other end of the text you want to select.

      Another option is to use the Shift key. Go to one end of the text you want to select. Hold down the shift key and use the arrow keys to move to the other end of the text you want to select. If you arrow up or down, that will select an entire row at a time.

      With both methods, which side of the text you start on doesn’t matter. You can start at the end and go to the beginning or start at the beginning and go to the end. Just start at one end or the other of the text you want to select.

      The text you’ve selected will then be highlighted in gray.

      If you need to select text that isn’t touching you can do this by selecting your first section of text and then holding down the Ctrl key and selecting your second section of text using your mouse. (You can’t arrow to the second section of text or you’ll lose your already selected text.)

      Dropdown Menu

      If you right-click on a PowerPoint slide, you will see what I’m going to refer to as a dropdown menu. (Sometimes it will actually drop upward if you’re towards the bottom of the document.)

      A dropdown menu provides you a list of choices to select from like this one that you’ll see if you right-click on a Title Slide in a presentation:

      Slide dropdown menu

      There are also dropdown menus available for some of the options listed under the tabs at the top of the screen. For example, if you go to the Home tab, you’ll see small arrows below or next to some of the options, like the Layout option and the Section option in the Slides section. Clicking on those little arrows will give you a dropdown menu with a list of choices to choose from like this one for Layout:

      Dropdown arrow from home tab

      Expansion Arrows

      I don’t know the official word for these, but you’ll also notice at the bottom right corner of most of the sections in each tab that there are little arrows. If you click on one of those arrows PowerPoint will bring up a more detailed set of options, usually through a dialogue box (which we’ll discuss next).

      In the Home tab, for example, there are expansion arrows for Clipboard, Font, Paragraph, and Drawing. Holding your mouse over the arrow will give a brief description of what clicking on the expansion arrow will do like here for the Clipboard section on the Home tab:

      Expansion arrow

      Dialogue Box

      Dialogue boxes are pop-up boxes that cover specialized settings. As just mentioned, if you click on an expansion arrow, it will often open a dialogue box that contains more choices than are visible in that section. When you right-click on a PowerPoint content slide and choose Font, Paragraph, or Hyperlink that also opens dialogue boxes.

      Dialogue boxes often allow the most granular level of control over an option. For example, this is the Font dialogue box which you can see has more options available than in the Font section of the Home tab.

      Font dialogue box

      Scroll Bar

      PowerPoint has multiple scroll bars that are normally visible. One is on the right-hand side of the slides that are displayed to the left of your screen (but only when there are enough slides to require scrolling). The other is on the right-hand side of the current slide that you’re viewing in the main display section of PowerPoint when there are at least two slides in your presentation.

      Side scroll bars

      You can either click in the space above or below the scroll bar to move up or down a small amount or you can left-click on the bar, hold the left-click, and drag the bar up or down to move more quickly. You can also use the arrows at the top and the bottom to move up and down through your document.

      In the default view where you can see an entire slide in the main screen, the right-hand scroll bar will move you through your presentation. Clicking on the scroll bar for the left-hand pane will keep you on the current slide but show you other slides in the presentation. (That you can then click on if you want to go to that slide.)

      I generally use the scroll bar on the left-hand side when I use one at all.

      You won’t normally see a scroll bar at the bottom of the screen, but it is possible. This would happen if you ever change the

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