Numbers User Guide

Numbers User Guide for Mac

• Welcome
• What’s new
• Numbers basics
  • Get started with Numbers
  • Intro to images, charts, and other objects
  • Create a spreadsheet
  • Open or close spreadsheets
  • Personalize templates
  • Use sheets
  • Undo or redo changes
  • Save your spreadsheet
  • Find a spreadsheet
  • Delete a spreadsheet
  • Print a spreadsheet
  • Change the sheet background
  • Customize your app
    • Change the spreadsheet view
    • Customize the toolbar
    • Show or hide the sidebar
    • Change settings
    • Set a default template
  • Touch Bar for Numbers
  • Use VoiceOver with Numbers
    • Use VoiceOver to create a spreadsheet
    • Use VoiceOver to create formulas and autofill cells
• Add and style tables
  • Add or delete a table
  • Select cells, rows, and columns
  • Add or change rows and columns
    • Add or remove rows and columns
    • Move rows and columns
    • Resize rows and columns
  • Merge or unmerge cells
  • Change how a table looks
    • Change how table text looks
    • Show, hide, or edit a table title
    • Change table grid colors
    • Use table styles
  • Resize, move, or lock a table
• Add and organize table content
  • Add text and objects to cells
    • Add text to tables
    • Add objects to cells
    • Add stock information
    • Autofill cells
    • Copy, move, or delete cell content
    • Create a snapshot of a table
  • Work with different types of data
    • Format dates, currency, and more
    • Create a custom cell format
    • Add checkboxes and other controls to cells
    • Format tables for bidirectional text
  • Wrap text to fit in a cell
  • Highlight cells
  • Filter data
  • Alphabetize or sort data in a table
  • Organize data into categories
    • Intro to categories
    • Add, edit, or delete categories
    • Change category groups
    • Add calculations to summarize group data
  • Create pivot tables
    • Intro to pivot tables
    • Create a pivot table
    • Add and arrange pivot table data
    • Change how pivot table data is sorted, grouped, and more
    • Refresh a pivot table
    • View the source data for a pivot table value
• Enter formulas and functions
  • Quickly calculate a sum, average, and more
  • Calculate values using data in table cells
  • Use the Formulas and Functions Help
• Create and modify charts
  • Add or delete a chart
    • Select data to make a chart
    • Add column, bar, line, area, pie, donut, and radar charts
    • Add scatter and bubble charts
    • Interactive charts
    • Delete a chart
    • Change a chart’s type
  • Modify chart data
  • Move and resize charts
  • Change the look of a chart
    • Change the look of data series
    • Add a legend, gridlines, and other markings
    • Change the look of chart text and labels
    • Add a chart border and background
    • Use chart styles
• Add, edit, and format text
  • Select text
  • Add and edit text
    • Add text
    • Copy and paste text
    • Use dictation to enter text
    • Use accents and special characters
    • Enter text in another language
      • Format a spreadsheet for another language
      • Use phonetic guides
      • Use bidirectional text
      • Use vertical text
  • Change the look of text
    • Change the font or font size
    • Bold, italic, underline, and strikethrough
    • Change the color of text
    • Change text capitalization
    • Add a shadow or outline to text
  • Use paragraph styles
    • Intro to paragraph styles
    • Apply a paragraph style
    • Create, rename, or delete paragraph styles
    • Update or revert a paragraph style
  • Use a keyboard shortcut to apply a style
  • Format characters and punctuation
    • Adjust character spacing
    • Add drop caps
    • Raise and lower characters and text
    • Format fractions automatically
    • Create and use character styles
    • Format dashes and quotation marks
    • Format Chinese, Japanese, or Korean text
  • Align and space text
    • Set tab stops
    • Align text
    • Format text into columns
    • Adjust line spacing
  • Format lists
  • Add and edit equations
  • Add a highlight effect to text
  • Add links
  • Add borders and rules (lines) to separate text
• Add images, shapes, and media
  • Images
    • Add an image
    • Add an image gallery
    • Edit an image
  • Shapes
    • Add and edit a shape
    • Combine or break apart shapes
    • Draw a shape
    • Save a shape to the shapes library
    • Add and align text inside a shape
  • Add 3D objects
  • Add lines and arrows
  • Animate, share, or save drawings
  • Video and audio
    • Add video and audio
    • Record audio
    • Edit video and audio
  • Set movie and image formats
• Position and style objects
  • Position objects on a sheet
    • Use rulers
    • Position and align objects
    • Use alignment guides
    • Place objects inside a text box or shape
    • Layer, group, and lock objects
  • Change object transparency
  • Fill shapes and text boxes with color or an image
  • Add a border to an object or sheet
  • Add a caption or title
  • Add a reflection or shadow
  • Use object styles
  • Resize, rotate, and flip objects
• Use writing and editing tools
  • Look up words
  • Find and replace text
  • Replace text automatically
  • Check spelling
  • Set author name and comment color
  • Highlight text
  • Add and print comments
• Share and collaborate
  • Send a spreadsheet
  • Intro to collaboration
  • Invite others to collaborate
  • Collaborate on a shared spreadsheet
  • See the latest activity in a shared spreadsheet
  • Change a shared spreadsheet’s settings
  • Stop sharing a spreadsheet
  • Shared folders and collaboration
  • Use Box to collaborate
• Manage and organize spreadsheet files
  • Use iCloud with Numbers
  • Import an Excel or text file
  • Export to Excel or another file format
  • Reduce the spreadsheet file size
  • Save a large spreadsheet as a package file
  • Restore an earlier version of a spreadsheet
  • Move a spreadsheet
  • Lock a spreadsheet
  • Password-protect a spreadsheet
  • Create and manage custom templates
  • Transfer spreadsheets between devices
    • Transfer spreadsheets with AirDrop
    • Transfer spreadsheets with Handoff
    • Transfer spreadsheets with the Finder
• Keyboard shortcuts
  • Keyboard shortcuts
  • Keyboard shortcut symbols
• Copyright