Information on the processing of personal data
of users who consult the website of Savills
1. Data controller
The data controller is Savills represented by the companies Savills Italia Srl and Savills Italy Srl with the legal and administrative headquarter in Milan in via Alessandro Manzoni 37, 20121 and Savills Residential Italy Srl with the legal and administrative headquarters in Rome in via di Montoro 8, 00186.
Savills Italia Srl, Savills Italy Srl e Savills Residential Italy Srl have appointed a Data Protection Officer who can be contacted on the e-mail address: [email protected].
2. Type of data processed
Contacts data: common data (name, surname and contact information) of anybody who have inserted their data in the area “contact us”.
Data of Savills’ employee: name, surname, company position and pictures of their employees.
3. Purpose and legal basis of the processing
The data owner process the personal data on the legal basis specified below:
(i) With the consent of the interested person
(ii) To implement pre-contractual measures
(iii) To assert or defend its own right or that of its employees
Data are processed to obtain requests from visitors for interviews or the like, contact from a potential client (preliminary information), contact from potential suppliers, other reasons of contact by clients, suppliers or private individuals. Contact data are saved on company archives and stored for 1 year.
Employee data is processed to heighten the internal and group knowledge of the Savills team and to provide website visitors with the right referent.
Automated decision-making process
Messages left on the 'contact us' site are automatically sent to the Savills contact person, who is always a natural person.
Finally, with regard to the personal data of interested parties, there is no automated decision-making process, nor is there any processing involving profiling.
4. Recipients/recipients categories
The recipients of the data collected as a result of consulting the Savills website are:
- Savills UK Limited operator of the site and Dynamics software;
- The Chairman of the 231 Supervisory Board;
- The website maintenance company.
The personal information collected is also processed by the Savills staff authorised to process it, who act on the basis of specific instructions given regarding the purposes and methods of the processing.
The information transmitted is given to the parties listed above without the need of consent as it is functional to the proper functioning of the website and the 'contact us' function.
They are assigned as autonomous managers
•Savills UK Limited for the management of our IT services and servers.
5. Transfer of personal data abroad
Personal data are transferred to Savills' head office in London and to servers located in Ireland, which guarantee the same security as the Italian office.
6. Length of data retention
The data retention period is divided into two macro-categories that correspond to the following regulations:
1. Contact data without evolution in dealings with Savills: 1 year;
2. Contact data with evolution of the relationship: they are kept for the duration of the business relationship and thereafter for 10 years;
It is possible to retain the above documents for a longer period by arguing to the Risk Management Team the reasons for the change in retention time.
After that the processed data will be deleted or rendered anonymous.
7. Rights of the person concerned
Contact for the exercise of rights: email [email protected] who may be contacted in order to exercise the rights recognised by the GDPR and to request information regarding the processing that is the subject of this notice.
The data subject has the right to withdraw consent, obtain access to personal data and their updating or rectification. The data subject has the right to obtain the deletion or anonymisation of the data, for legitimate reasons or the restriction of the processing concerning them, the portability of the data or to object to their processing. In order to exercise his or her rights, the data subject should contact the Data Controller or the company DPO using the contacts indicated in point 1.
8. Right to complain to the Supervisory Authority
The person concerned may send their complaint to the Italian Privacy Authority at the following link.
9. The use of cookies by Savills
What is a cookie?
A cookie is a small text file that is downloaded onto your computer when you visit certain websites and allows a website to recognise a user's computer. Cookies are used to help users navigate websites more efficiently and to perform certain functions, as well as to provide information to the owners of the website.
What cookies do Savills use?
The table below lists the cookies used by this website and provides a description of how each cookie works, clicking the '+' symbol will expand the box to give further explanation on each cookie. Where further information about a cookie exists on an external website a link has been provided under 'More information'