CERN Accelerating science

Article
Title Budget, procurement and risk management for the HL-LHC project
Author(s) Vandoni, G (CERN) ; Augier, A (CERN) ; Garcia Gavela, H (CERN) ; Jensen, L (CERN) ; Brozda, L (CERN) ; Quain Solis, L (CERN) ; Zerlauth, M (CERN) ; Rodriguez Perez, M (CERN) ; Brüning, O (CERN) ; Guillen Humbria, V (CERN)
Publication 2023
Number of pages 3
In: JACoW IPAC 2023 (2023) TUPA155
In: 14th International Particle Accelerator Conference (IPAC 2023), Venice, Italy, 7 - 12 May 2023, pp.TUPA155
DOI 10.18429/JACoW-IPAC2023-TUPA155
Subject category Accelerators and Storage Rings
Abstract The HL-LHC project covers the upgrade of the LHC, aiming at collecting an integrated luminosity of 3000 fb-1 equal to a 10-fold increase of the nominal LHC performance. Approved in 2016 for a 950 MCHF budget, the project is shaped by 19 work-packages, covering all expertise areas, from beam dynamics to technical infrastructures. A truly international effort is deployed, where 38 institutes collaborate to supply key technologies, equipment, and manpower. Compensating overcost with saving and descoping, Budget-at-completion has been limited within  10%. The Make or Buy plan drives procurement, ensuring optimal and timely acquisition conditions through transparency, equality, and competitiveness in accordance with CERN Procurement Rules. Differently from US DoE projects, HL-LHC features no risk contingency, whilst being a technology driver, hence exposed to non-negligible intrinsic risk. Risks are catalogued and followed up, aiming at building resilience, supporting decision making, and applying appropriate cost and schedule risk mitigation measures. The paper describes the methods used in cost, procurement, and risk management, as well as the evolution and challenges in these areas.
Copyright/License CC-BY-4.0

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 Record created 2024-01-17, last modified 2024-01-17


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