Connect Invoice Ninja and Xero to unlock the power of automation

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How Zapier works

Zapier makes it easy to integrate Invoice Ninja with Xero - no code necessary. See how you can get setup in minutes.

Select a trigger from Invoice Ninja

A trigger is an event that starts your Zap and runs the workflow. For example, with Invoice Ninja, a trigger could be "New Client."
A trigger is the event that kicks off your automated workflow.

Setup an action from Xero

An action is what takes place after the automation is triggered. For example, with Xero, the action could be "Add Items to Existing Sales Invoice."
An action is the event that your automated workflow performs when triggered.

That’s it! You just connected Invoice Ninja to Xero

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Triggers and actions are the main components of every automated workflow.

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Customers have created over 25 million Zaps on the platform

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The average user takes less than 6 minutes to set up a Zap

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Frequently Asked Questions about Invoice Ninja + Xero integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Invoice Ninja and Xero

What is the process to start integrating Invoice Ninja with Xero?

To begin integrating Invoice Ninja with Xero, you'll first need to connect both apps through our platform. This involves selecting Invoice Ninja and Xero from our list of supported applications and setting up your account details for each. Once linked, you can set specific triggers from Invoice Ninja that will automatically initiate actions in Xero.

How can I automatically create an invoice in Xero when a new invoice is created in Invoice Ninja?

You can set up a workflow where the trigger is 'New Invoice' in Invoice Ninja, and the action is 'Create Invoice' in Xero. This means every time a new invoice is generated in Invoice Ninja, it will be mirrored as an invoice creation task in your Xero account.

Can I sync customer data between Invoice Ninja and Xero automatically?

Yes, syncing customer data between both platforms is possible. Set a trigger for 'New Client' or 'Updated Client' in Invoice Ninja and map these to 'Create or Update Contact' actions within Xero, ensuring both systems maintain consistent client records.

What triggers are available when integrating Invoice Ninja with Xero?

We offer several triggers like 'New Payment', 'New Quote', and 'Invoice Overdue', which can be configured to execute actions such as updating accounts or sending reminders within your Xero account.

Are there any limitations when syncing data between Invoice Ninja and Xero?

While most syncing functions work seamlessly, some complex data sets might require additional mapping. For example, multi-currency transactions might need manual adjustments on initial setup to ensure accurate currency conversion.

How often does the integration sync data between the two platforms?

Data sync frequency depends on how you set up the triggers. Typically, workflows are designed to initiate actions immediately once a trigger event occurs in either application. However, you can adjust these settings based on your specific business needs.

Is it possible to track payment statuses across both applications using this integration?

Yes, tracking payment statuses is feasible. By configuring 'Payment Status Updated' as a trigger in either application, you can set corresponding actions like status updates or notifications within the other app for seamless tracking.

Connect Invoice Ninja and Xero to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
An illustration representing how to automate lead management with Zapier.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

  • Invoice Ninja triggers, actions, and search
    New Client

    Triggers when a new client is added.

    Trigger
    Instant
    Try It
  • Invoice Ninja triggers, actions, and search
    New Invoice

    Triggers when a new invoice is added.

    Trigger
    Instant
    Try It
  • Invoice Ninja triggers, actions, and search
    New Project

    Triggers when a new project is added.

    Trigger
    Instant
    Try It
  • Invoice Ninja triggers, actions, and search
    Sent Invoice

    Triggers when an invoice is sent.

    Trigger
    Instant
    Try It
  • Invoice Ninja triggers, actions, and search
    New Credit

    Triggers when a new credit is added.

    Trigger
    Instant
    Try It
  • Invoice Ninja triggers, actions, and search
    New Payment

    Triggers when a new payment is added.

    Trigger
    Instant
    Try It
  • Invoice Ninja triggers, actions, and search
    New Quote

    Triggers when a new quote is added.

    Trigger
    Instant
    Try It
  • Invoice Ninja triggers, actions, and search
    Sent Quote

    Triggers when a quote is sent.

    Trigger
    Instant
    Try It

Learn how to automate Xero on the Zapier blog

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About Invoice Ninja
Create. Send. Get Paid. Invoice Ninja is a free, code-available suite of apps to invoice clients, accept payments, track expenses & time billable-tasks. Designed for freelancers and small to medium-sized businesses to increase efficiency, Invoice Ninja will help you get paid!
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    About Xero
    Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.
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