User Manual-General SAP Screen Navigation

Basic SAP Navigation Menus Explanation
How to login to SAP:
Step 1 : Click the icon in desktop
Step 2 : Below Window will open.

Step3: Please enter the provided user name and password.
Step 4: Set your own password and login with your new password.
Note : If you enter password 3 times wrong, Account will be locked. Please contact concern person to unlock the
account and change the password.
Step5: Below screen is the SAP Home page
1. SAP Window
Menu Bar
Standard Tool Bar
SAP Favorites Menu Area
Status Bar
1.1 MENU BAR/TOOL BAR

The Menu Bar contains menu paths available for navigation from the current screen. The menu options
vary according to screen or task. On the following screen, the available options include:
1.2 STANDARD TOOLBAR
The standard toolbar, located just below the menu bar, contains buttons/icons for performing
common actions such as Save, Enter, Back, Exit, Cancel, etc. The toolbar also contains the Command
field (see white rectangular box in red circle below) where transaction codes can be entered.
If you are in a particular transaction and want to proceed to the next transaction without going back
to the main menu, you can enter “/n” followed by the transaction code in the command field, then
click .
The functions that can be performed with the toolbar will be dependent upon where you are in a
particular transaction. For example, notice in the toolbar that the Save icon is “grayed out”; you
would not be able to Save in this instance. Other buttons may be “grayed out” at any given time
depending on where you are in a particular transaction (i.e., what screen you are on).
1.2.1 STANDARD TOOLBAR (Buttons/Functions)
1.2.2 HOW TO ENTER A TRANSACTION CODE
A transaction code is a faster way that can be used to reach a transaction screen without using a menu
path. It is an alphanumeric value that identifies a “transaction”, such as FB60, which is used for Entering
a Vendor Invoice. On the following screen, the Command Field has been circled in red.
This is the place where you can enter the transaction code:
After entering a transaction code, hit or click the Green Checkmark to proceed to the transaction. NOTE:
If you are already in a particular transaction and want to proceed to the next transaction without going
back to the main menu, you can enter “/n” followed by the subsequent transaction code in the
command field, then click .
1.2.3 NAVIGATION ARROWS

The functionality of each of these icons is explained as follows:
Green Checkmark This icon is used as the ENTER key that allows you to continue to the next step. It
is used when you require the system to validate your field entries and then move to the next
function, or screen, in a system task. This key does NOT save the information that you enter. For
that, you will have to use the SAVE icon.
Green Arrow This icon is used as the BACK key. It is typically used to go back to the previous screen
or menu level.
Yellow Arrow This icon is used as the EXIT key. It is used when you want to exit the current menu
level or system task without saving the data.
Red X This icon is used as the CANCEL key. It is used when you want to cancel the data you entered
in the current system task.
1.2.4 CREATING A NEW SESSION (Open a New SAP window)
You can work with multiple sessions (up to 6) of SAP. A session is equivalent to a window. What this
feature allows is to have two, or more, windows open at the same time. For example, you can use
one window to work on the transaction “Create an invoice”. Simultaneously, you can use the other
window to go to another transaction to check the address of the vendor, without closing the first
window.
The following screen highlights the icon that is used to create a new session:
To create a new window:
 Click on the icon highlighted by the red circle on the above screen
This will create a new window. You can switch between the two windows, the old and the new, by:
 Pressing the <ALT>& <TAB> keys simultaneously to move to the other window(s)
1.3 CREATING A FAVORITE
A favorite is just like a bookmark in a Browser, which enables you to reach a transaction
without using a menu path or typing in a transaction code. You can add multiple, frequently
used, transactions to your list of favorites so that you can reach your destination quickly
without having to remember either the menu path or the transaction code.
To add a favorite:
 Navigate to the transaction code that you want to add to your favorites and highlight it
by clicking on it once
 Click on Favorites on the menu bar
 Click on Add
You may also click and drag the transaction into your favorites.
1.4 Status Bar
The Status Bar is located at the bottom of the SAP screen. It displays important system messages, such
as errors and completion of transactions, as well as other session information. The example below
shows the message generated by the system when a requisition was saved:
The information on the right hand side of the status bar indicates the transaction code currently being
used, the name of the server, and whether you are in overwrite keyboard mode (OVR) or insert
keyboard mode (INS).
To change what information is displayed, click on the drop-down arrow (Square above) to open the
selection list dialog.

User Manual-General SAP Screen Navigation

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Basic SAP Navigation Menus Explanation

How to login to SAP:

Step 1 : Click the icon in desktop

Step 2 : Below Window will open.

SAP Favorites Menu Area

1.1 MENU BAR/TOOL BAR

1.2.3 NAVIGATION ARROWS

To create a new window:

1.3 CREATING A FAVORITE

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