Time Management

Download as ppt, pdf, or txt
Download as ppt, pdf, or txt
You are on page 1of 16

Time Management

• Four Generations
– Notes and checklists
– Appointment books
– Prioritisastion, Goal setting, daily planning
• Problems!
– Self management?
• Schedules Vs Results and relationships
Time As a Resource
• Clock Driven
• Process Driven
• Time as a commodity
• Time can be wasted
• It does not wait
• You can never redeem
it!!
• Times bygone!!
Urgent Not urgent

I Crises Planning,
mpo Problems Prevention
rtant Production Production capacity
Deadlines Relations, opportunities

Not Interruptions Trivia


imp Calls, mails, Reports, Time wasters
orta Meetings, Pressing Phone, mail
matters,
nt leisure
Popular activities Pleasant works
Parameters
• Urgent
– Now!
– React

• Important
– Act
– Opportunity
Quadrant I
• Focus and it grows
• Managers predicament

• Stress,
• Burnout
• Satisfaction?
• Escape to Q3, Q4
Quadrant 3

• Visitors
• Obligations
• Phone calls
• Meetings
Quadrant 3
• Are you in Q1?
• Priority?
• Short term focus
• Reputation?
• Victimised
• Broken relationships
• Irresponsible
• Responsive?
Quadrant II
• Effective!
• Vision
• Perspective
• Balance
• Discipline
• Control
• Opportunity minded
Quadrant 2
• Postpone and it will be
Q1
• Golden egg
• Role play!
• Mostly Q2
• Who benefits?
• Way to victory!
Say No!
• Q1 Indispensable
• Reduce it!
• Prioritise
• Politely say No!
• Unpopular? Q3
Planning
• Daily Vs Weekly
• Reschedule
• Delegated
• Deleted
• specific, measurable, 
realistic, and 
achievable Goals
Planning
• Be flexible.
• Which time of day are you at your best?
• Identify what the right thing to do is, and 
then focus on doing it right.
• Efficiency Vs Effectiveness.
Planning
• Weekly Schedule
• Family Obligations
• Must dos
• Routine work
• Quadrant 2
• All work no play?
Delegation
Thumb Rules
• Develop your “Can Do” Attitude
• Clearly establish Goals
• Know what to do by Prioritizing
• Analyze your time use
• Master Planning for effectiveness
• Know when to do things by Scheduling
Thumb Rules
• Control Interruptions
• Improve Meeting effectiveness
• Master Correspondence
• Increase Delegation strategies
• Conquer Procrastination
• Developing time Teamwork

You might also like