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Reduce greenhouse gas emissions from federal government buildings and fleets by 40% below 2005 levels by 2030, with an aspiration to achieve it by 2025
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Improve the energy efficiency of our buildings/operations
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- Tracking and uncovering energy use trends in the computer network and, where feasible, promoting a downward trend in energy use.
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- Change in average energy consumption (KwH) per user.
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Result: On track
- In 2019-20, the average energy consumption per computer remained steady or decreased. Although, the overall consumption increased due to more devices properly reporting their data.
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FSDS:
- In addition to procuring and using energy-efficient devices, tracking and monitoring energy consumption and trends enables to work towards decreasing such consumption.
- With devices providing more accurate data on energy usage trends, staff are becoming more conscious about energy usage as it relates to their devices.
- Reducing energy usage within the computer network will help reduce the level of greenhouse gas emissions generated.
UN SDG:
SDG 12 – Target 12.C
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- Decrease in space footprint using innovative and collaborative methods.
- Reducing the Department’s space footprint.
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- Percentage change in density of use, i.e. FTE/m2, for three offices undergoing lease renewal between April 1, 2017 and March 31, 2018.
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Result: On track
- Ontario Regional Office - Toronto fit-up project eliminated 3783.6m2, achieving a 24% space savings.
- Prairie Regional Office - Saskatoon relocation project eliminated 1225.4m2, achieving a 38% space savings.
- Prairie Regional Office - Winnipeg relocation project has been delayed until August 2020. Winnipeg is on track to eliminate 252.8m2, meeting a 12% space savings.
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FSDS:
- Innovative design and the retrofitting of workspaces contributes to improved energy efficiency of buildings and operations and, consequently, reduced greenhouse gas emissions.
- Reducing occupied office space, and thus, the heating and cooling of these spaces, also contributes to the reduction of greenhouse gas emissions.
UN SDG:
SDG 12– Target 12.C
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Modernize our fleet
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- Investing in infrastructure that enables the use of less carbon-intensive vehicles today supports green vehicle choices in the future.
- Developing fleet infrastructure.
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- By March 31, 2020, Justice will install 2 workplace Electric Vehicle Chargers (EVCs) at National Headquarters.
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Result: Completed
- Two (2) EVCs were approved and installed at National Headquarters.
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FSDS:
- Bringing changes to the infrastructure such as the installation of EVCs allows for transition to the purchasing of electric vehicles when the current fleet is renewed, which will contribute to reducing greenhouse gas emissions.
UN SDG:
SDG 12 – Target 12.C & 12.C.1
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Support the transition to a low-carbon economy through green procurement
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- Ensure all Procurement Specialists and acquisition cardholders complete green procurement training.
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- Share of Procurement Specialists and acquisition cardholders who have completed the Green Procurement training offered by the Canada School of the Public Service.
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Result: Completed
- 100% of procurement specialists and acquisition cardholders have completed the Green Procurement training.
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FSDS:
- Green procurement incorporates environmental criteria into purchasing decisions. Procurement specialists trained in green procurement can support clean technologies, and green products and services through sustainable purchasing. They are equipped with knowledge to help select bids and award contracts to suppliers who meet the relevant environmental criteria.
- As a result, suppliers are motivated to establish a reduced greenhouse gas emissions footprint as it relates to their services and the goods that they sell, as well as the supply chains behind the goods.
UN SDG:
SDG 12 – Target 12.7
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- Reusing, recycling and repurposing goods and services.
- Creation of a crowd-sourced exchange platform for unused Department of Justice Canada inventory.
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- Launch of internal platform on the Digital Workspace by March 31, 2020.
- Volume of transactions over time.
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Result: Commitment cancelled
- Due to the limited uptake on the exchange platform, JUSDepot, over the course of the beta testing period, it was decided to reallocate resources to the creation of a new Digital Workspace (DW) site focused on consumption reduction and waste management.
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FSDS:
- The new DW site encourages personnel to reuse, recycle and repurpose their office supplies and furniture, through practical advice and tips on how to do so.
- In addition, it showcases the results of the 2019-20 Waste Diversion Audits, which underlines the need for waste reduction and limiting the purchase of brand new items, when possible.
- It also provides information on the Greening Government Strategy.
- By focusing on consumption reduction, waste management and green procurement, the site contributes to the transition to a low-carbon economy.
UN SDG:
SDG 12 – Target 12.5
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Demonstrate innovative technologies
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- Reducing reliance on paper-based processes:
- Leveraging the power of digital platforms to enable greener, more collaborative ways of working;
- Training staff on the use of the Digital Workspace.
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- Change in the count of sites created on the Department’s Digital Workspace since fiscal year (FY) 2016-17.
- Change in the count of staff trained in the use of the Department’s Digital Workspace since FY 2016-17.
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Result: On track
- 55 new Digital Workspace (DW) sites plus 181,000 LEX-DW document libraries were created in 2019-20.
- 1,798 employees were trained in 2019-20. An increase of 76% from last fiscal year. The substantial increase in training was due to the LEX deployment and Digital Adoption Project. The DW Training suite of courses underwent a review, including the introduction of a new course to support DW site administrators in customizing DW sites.
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FSDS:
- Through DW training, staff are exposed to the benefits of online collaboration, information management and file sharing.
- Employees are encouraged to reduce their reliance on paper-based processes, including printing and saving documents in physical file structures.
- Reducing the use of paper and paper-based processes contributes to reducing the level of overall greenhouse gas emissions derived from activities such as printing and paper production, transport, and storage.
UN SDG:
SDG 12 – Target 12.7
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- Enabling the move towards fully digital official records.
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- Publication of a digital official records standard.
- Change in the volume of official digital records held.
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Result: On track
- Publication of a Department of Justice Canada Standard on Managing Digital Information was completed in January 2017. The department also developed an infographic to support employees in better understanding the various corporate repositories.
- In 2019-20, we saw an approximate 200% increase in the volume of digital records held, to 17,662 GB, reflecting information migration and the adoption of LEX for legal document management.
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FSDS:
- Building capacity as it relates to online information management is fundamental to moving away from paper-based practices.
- Publishing a standard for digital official records serves as a guiding principle for employees in reducing their reliance on paper-based documentation.
- Moving towards digital official records and away from paper-based practices contributes to reducing the greenhouse gas emissions generated from the production and transportation of paper-based goods (i.e. hard-copy documentation, books). In addition, a shift to digital documentation translates into less physical office space required for the storage of hard-copy documents.
UN SDG:
SDG 12 – Target 12.7
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- Reducing reliance on print publications in the library.
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- Ratio of digital to print subscriptions.
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Result: On track
- 44.5% of the legal research collection is comprised of digital information in 2019-20, which represents an increase from 44% in 2018-19.
- 14,582 new links to digital resources have been added to the collection in 2019-20.
- Reduction by 14,476 of total individual physical volumes.
- Cancellation of 89 subscriptions to print titles.
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FSDS:
- Encouraging online information management and reducing reliance on print publications in the library, encourages staff to form a habit of conducting their reading/research online.
- Reducing reliance on print publications contributes to the low-carbon goal by avoiding the greenhouse gas emissions that are generated to produce and ship paper-based products.
- It also allows to reduce the need for physical storage space (filing cabinets, bookshelves, etc.) for the libraries of print publications and subscriptions, and enables the repurposing of the surplus.
UN SDG:
SDG 12 – Target 12.7
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- Piloting a digital briefing note process.
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- Count of digital briefing notes.
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Result: On track
- As part of the Departmental Digital First Strategy 2019-22, digital document management (including briefing notes) was promoted and encouraged as a key priority.
- It is estimated that in late 2019-20, as a result of the Department’s shift to remote work, nearly all of the Department’s processes (briefing notes, e-signatures, electronic approvals, etc.) became digital.
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FSDS:
- Moving towards digital processes allows the Department to reduce the use and printing of paper, as well as the quantity purchased.
- This contributes to a reduction in the overall greenhouse gas emissions generated from the production and transportation of paper, along with the emissions derived from the energy consumed while printing.
UN SDG:
SDG 12 – Target 12.7
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- Piloting an e-signature process.
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- Count of processes piloted.
- Count of digital authorizations completed.
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Result: On track
- Two (2) digital approval processes (approval under Sections 32 and 34 of the Financial Administration Act) are now in place using Acrobat Reader DC/Foxit and myKEY.
- 2,876 Section 34 payments were approved electronically in 2019-20.
- 92 Section 32 commitments were approved electronically in 2019-20.
- 34 managers from four different Sectors participated in the e-signature process in 2019-20.
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FSDS:
- An e-signature process helps to lessen the reliance on paper-based wet signatures.
- Reducing the use and purchasing of paper and ink contributes to a reduction in the total greenhouse gas emissions derived from the production and transportation of paper and ink, along with the emissions derived from the energy required to print.
UN SDG:
SDG 12 – Target 12.7
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- Implementing a Computer-Aided Facilities Management (CAFM) system.
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- Adoption of platform.
- Count of completed requests processed and reported on an ad hoc basis.
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Result: Completed
- Phase 1 - Space Planning and Management Module is complete. Specific Department users can now make employee location changes in the Computer-Aided Design/CAFM system. Phase 1 allows for the tracking and reporting of inventory of the full Real Property portfolio, types and volume of space, and personnel use and occupancy tied to Full Time Equivalents (PeopleSoft).
- Phase 2 - Service Desk Module, Tenant Services, was completed on April 1, 2019 for the National Capital Region. Phase 2 allows for the building of tenant request types and service level workflows, and communications.
- Regional roll-out and training of regional staff for Phase 2 was completed in Fall 2019/Winter 2020.
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FSDS:
- The CAFM system allows users to view and report on the Department’s full Real Property portfolio, as well as volume of space and building/floor occupancy rates.
- By pinpointing specific areas with low occupancy rates, the system informs facility managers of areas which may not require as much heating/cooling, and/or which may serve as repurposing options in order to maximize space efficiency.
- The information available through the CAFM system assists in tracking and monitoring all Department-occupied space, ensuring that it is used efficiently.
- The objective behind the CAFM system is that proactive operations and maintenance strategies in Department-occupied buildings can contribute towards maximizing space efficiency and improving energy performance, therefore, leading to a reduction of greenhouse gas emissions released from the buildings.
UN SDG:
SDG 12 – Target 12.7
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Promote sustainable travel practices
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- Encourage staff to opt for less carbon-intensive modes of transport for work-related travel in city centres.
- Decrease the use of carbon-intensive modes of work-related travel within city centres.
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- Change in spending and use of taxi chits indicator(s) from the Departmental Sustainable Development Strategies (DSDS).
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Result: On track
- There has been a 19% decrease in the use of taxi chits from the baseline year of 2016-17 (7,378). 5,990 taxi chits were used in 2019-20, which represents a 12% decrease from 2018-19 (6,814).
- 69 pre-loaded Presto cards have been issued throughout the organization in the National Capital Region, and have been used for a total of 406 times in 2019-20.
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FSDS:
- Equipping staff with pre-loaded Presto cards, through the Presto card green initiative, helps encourage staff who travel for work purposes to opt for public transportation (instead of an individual taxi).
- Employees are also encouraged to carpool and to leverage teleconferencing tools when meeting with colleagues and clients who are not located in their building.
- Promoting sustainable travel practices such as these encourages employees to rely less on the use of single-occupant taxis for transportation purposes and consequently, helps contribute to a decrease in the total greenhouse gas emissions.
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Understand climate change impacts and build resilience
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- Streamlining of the Department’s Strategic Environmental Assessment processes.
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- Implementation of changes to Strategic Environmental Assessment (SEA) practices as outlined in the 2017 Management Action Plan for SEAs.
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Result: Completed
- A revised SEA questionnaire and updated related briefing and guidance materials have been launched.
- New monitoring and information-sharing processes have been implemented and a process map has been developed.
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FSDS:
- Clear and comprehensive guidance for employees is fundamental in ensuring the implementation of SEAs where required.
- The SEA questionnaire has been updated to include specific indicators and prompting questions to determine the extent of review needed on the proposal, and whether or not implementation of the proposal would result in significant environmental impacts.
- To comply with the Cabinet Directive on the Environmental Assessment of Policy, Plan and Program Proposals, the SEA questionnaire must be completed for all policy, plan or program proposals to determine whether a full SEA is required.
- SEAs contribute to understanding potential impacts on the environment and climate and addressing these at the earliest appropriate stage of planning. SEAs consider the scope and nature of the likely environmental effects, the need for mitigation to reduce or eliminate adverse effects and the importance of any likely adverse environmental effects.
- These processes help in aligning policies, plans and programs with environmental, climate and low-carbon government goals.
UN SDG:
SDG 13 – Target 13.2 &13.3
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Sustainable workplace practices
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- Piloting activity-based workspaces.
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- Creation of activity-based workspaces.
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Result: Completed
- Three (3) pilot projects were completed in the National Capital Region between 2017-18 and 2018-19. Collection of feedback is underway.
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FSDS:
- The former approach to office space design included large cubicles and offices occupied by single individuals, which remained unoccupied during leave periods.
- Activity-based workspaces are varied in size and purpose and can be used by any individual working in the office at any given time.
- Creating activity-based workspaces and designing office spaces that are customized to suit departmental needs helps address the issue of unoccupied spaces.
- This approach to workspace design contributes to more efficiently using Department-occupied buildings and spaces, and reducing the total space footprint.
- Adopting such sustainable workplace practices, which increase efficiency, help in achieving a reduction of greenhouse gas emissions derived from Department-occupied buildings and spaces.
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- Procuring and using energy efficient computing devices.
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- Share of computing devices certified as energy efficient.
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Result: Completed
- 100% of computing devices are energy efficient.
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FSDS:
- Selectively procuring computing devices that meet the environmental criteria as it relates to energy efficiency helps contribute to the reduction of the Department’s greenhouse gas emissions.
UN SDG:
SDG 7 – Target 7.3
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- Engaging heavy paper and printing users in dialogues on how to change their practices.
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- Number of engagement actions undertaken.
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Result: On track
- The 2019-20 national print server migration project included a series of engagements and all regions enforcing double-sided printing by default.
- In late 2019-20, as a result of the Department’s shift to remote work due to the COVID-19 pandemic, all printing of paper was reduced. During this shift, communications were sent to all staff to discourage printing and provide alternate tools for digital collaboration and file exchange.
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FSDS:
- Educating staff through outreach initiatives centered on paper-reduction practices is fundamental to achieving overall paper reduction.
- Such practices include adopting digitized and online-based methods of collaboration and file exchange.
- Encouraging employees to print less and use less paper overall, helps reduce the amount of paper purchased and the emissions derived from printing.
- On a larger scale, when paper purchasing is reduced, this could lead to reduced harvest of carbon-absorbing trees, reduced use of greenhouse gas-producing pulp mills, and reduced emissions derived from shipping and transportation. Together, this helps to reduce greenhouse gas emissions.
UN SDG:
SDG 12 – Target 12.5
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Improve transparency and accountabilitytable note i
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Not applicable
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Not applicable
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Not applicable
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Not applicable
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Develop policy for low-carbon governmenttable note i
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Not applicable
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Not applicable
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Not applicable
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Not applicable
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