Compare the Top Board Portal Software in 2025
Board portal software is software to streamline communication, collaboration, and governance for boards of directors. It provides centralized access to meeting materials, agendas, minutes, and important documents, ensuring all board members stay informed and organized. With features like voting tools, task management, and secure messaging, it enhances decision-making and fosters efficient workflows. The software prioritizes data security with encryption and permission-based access, protecting sensitive corporate information. By simplifying administrative tasks and offering remote access, board portal software supports effective governance in both in-person and virtual environments. Here's a list of the best board portal software:
-
1
iBabs
iBabs
Effortlessly manage agendas, documents, and board meetings with iBabs. Designed to streamline the entire decision-making process, iBabs eliminates the need for paperwork, making meetings more efficient and informed. This intuitive app provides complete control and a clear overview of all meeting details, empowering organizers and attendees alike. Trusted by around 3,000 organizations and over 300,000 users, iBabs ensures smooth, effective meetings on any device, securely and automatically. With years of experience refining board meeting processes, iBabs offers peace of mind and confidence in making good decisions.Starting Price: $12.64 / user / month -
2
Nasdaq Boardvantage
Nasdaq
The board portal platform and collaboration solution for boards and senior executives. Learn how Nasdaq Boardvantage helps make board processes paperless and can reduce meeting preparation from hours to minutes. Create single or multi-day meetings in seconds, add details, attach files, track board member attendance, and initiate remote meetings. Protect information with encryption and multiple layers of defense to protect the confidentiality, integrity, and availability of data. Quickly build and distribute Board and Committee Evaluations, Conflict of Interest, and general questionnaires. Manage files, contacts, approvals, signatures, unanimous written consents, and more. Manage collaboration with notifications, annotations, unanimous consent votes, e-signatures, and in-app email with added security. Available on any device, desktop, tablet or smartphone, anytime, anywhere with seamless online/offline auto sync. -
3
OnBoard is a premier board management solution designed to streamline governance, enhance security, and boost board engagement. OnBoard outperforms competitors, consistently ranking higher on G2, Capterra and SoftwareReviews for user satisfaction and functionality. OnBoard’s intuitive design and robust security measures make it the preferred choice for effective and efficient board management. Trusted by over 6000 organizations worldwide, OnBoard offers features like agenda building and collaboration, shared annotation, board assessments, secure messaging, voting & approvals, D&O questionnaires, meeting analytics, minutes builder, skills tracking, and video conferencing integration. Upgrade your board meetings with OnBoard today!
-
4
BoardSpot
BoardSpot
BoardSpot is designed from the ground up to be everything a board needs to govern their nonprofit as effectively as possible. At every opportunity, we have blended impeccable design with governance best practices to empower nonprofits with the cleanest and simplest set of tools. With BoardSpot, governance is effortless. We offer four plans, each optimized for a specific size of nonprofit. Personalized administrator training is included at all four levels. The Essentials Plan includes all the features a small nonprofit needs to govern effectively. It supports up to 30 members, and includes all of BoardSpot's core features. The Standard Plan is perfect for mid-sized organizations with up to 50 members, and many advanced features. The Professional Plan is designed to help large organizations of up to 150 members and two boards. The Enterprise Plan is the ultimate digital experience including custom API integrations.Starting Price: $95 per month -
5
Ideagen Huddle
Ideagen
Ideagen Huddle is a cloud-based platform that provides a safe and unique workspace environment for your team, partners and external stakeholders. Companies in highly regulated industries can review work, securely share sensitive information and collaborate efficiently which allows you to maintain complete control of the document - meeting your project goals on time and to budget, every time. With Ideagen Huddle, you get an easier way to collaborate and co-edit documents, control file versions, collaborate with clients, and organize team tasks. Built-in approval workflow means you'll never miss a deadline again, and our free mobile app keeps you connected even when you're on the road. Because Ideagen Huddle is cloud-based, it sits above your existing IT infrastructure so you can be sure everyone authorized can have access. Being cloud-based also keeps everyone synchronized to the latest files, so there’s never any risk of out-of-date documents being shared.Starting Price: $11.00/month/user -
6
ContractZen
ContractZen
Secure governance software with advanced contract management, board meeting management, entity management, e-signature, and virtual data rooms (VDR). Loved by hundreds of customers in over 30 countries, ContractZen is your number one solution for effective corporate governance, due diligence readiness, and peace of mind. • Contract Management: Easy-to-use contract repository with AI-powered search capabilities, and automatic and recurring email reminders. • Board Portal: 100% paperless and securely managed meeting process from assembling the meeting to creating, approving, and e-signing the minutes. • Entity Management: Effortlessly managed corporate records with a clearly visualized organizational structure and extensive search capabilities. • Virtual Data Room: Immediate readiness for due diligence during e.g., M&A and audits with secure file sharing, robust access rights management, and dynamic indexing.Starting Price: $9.50/month/user -
7
MyBoardPacket
M29 Technology and Design
Since 2001, thousands of happy customers agree that MyBoardPacket is secure, simple and easy to use. An online board meeting management tool that provides document management, online voting, online discussions, and more. MyBoardPacket.com enables you to deploy a board portal which is so flexible it can also be used as an extranet or intranet solution. MyBoardPacket board portal is so easy to use, your board members can be up and running in minutes without the need for training. And your administrators can easily upload all of the board packet files in just moments for each board meeting. The intuitively easy user interface allows everyone to get up and running in minutes. Contact us today to schedule a quick walk-through with a private live demonstration. MyBoardPacket.com is a practical board portal, that allows businesses of all sizes to securely distribute, organize and share critical board room data. -
8
Boardable
Boardable
At Boardable, we know boards. That’s why we built the best board management platform on the market. The last thing you need is more tabs to manage during a mission-critical meeting. We’ve been there, we get it. Trusted by thousands of organizations around the globe, our intuitive one-screen experience makes it easy to host meetings, build and share agendas, record minutes, manage and sign documents, assign tasks, vote digitally, and more. We offer knowledgeable service and support from a team of experts. Over 80% of our customer team serve on boards and committees. We’re with you whether it’s your first time or you’re replacing an outdated board management platform. Empower your board to optimize efficiency, simplify communications, and boost engagement — at a fair and flexible price. No surprise add-on costs. Our plans are structured to give you a full board management experience and scale with your growth. Explore Boardable today with a live demo. -
9
Our Cat Herder
Our Cat Herder
Does managing your board and meeting administration feel like herding cats? We're here to help you streamline and simplify your board administration. The Our Cat Herder board portal software is a cost-effective solution designed to help you to communicate with board members, share documents, take minutes, make decisions, capture actions, and much more. Rapidly build complete board packs for each meeting with our built-in agenda builder and templating system. Securely distribute board packs to attendees with the click of a button. Capture actions, to-dos, and tasks within meetings using our in-meeting actions. Additionally, board members can create their own actions and to-dos using our action capture tool. Plus, track action progress and updates with action notes. Minutes are a critical part of any meeting. With our minute taker tool, you can easily record minutes, rapidly create the final minute's document as well as send it for signing off.Starting Price: $590 per year -
10
Aprio Board Management Software
Aprio Inc.
Aprio provides secure, one-stop access to board materials from any device, enabling real-time communication and instant notifications. It streamlines board meeting preparation with efficient tools for agenda building and scheduling. The cloud-based platform fosters board engagement by allowing directors to annotate and share notes. Advanced security measures ensure board information remains safe, even if devices are lost or stolen. Aprio facilitates decision-making outside the boardroom and is widely used across various sectors including credit unions, banks, healthcare, education, and public corporations. Known for its ease of use, advanced security and best customer support in the industry, Aprio makes good governance simple. -
11
twelve Directors Portal
Loomion
Loomion is the preferred Board management software provider when utmost security and reliable performance is required. Loomion's twelve Directors Portal complies with highest banking security standards is based on SharePoint technology. Loomion offers the only reliable solution in the market if the customer wants to have an on-premise installation. Furthermore, it is also offered off-premise as SaaS in our privately-owned data centers in Switzerland, Luxembourg and Germany.Starting Price: $50/month/user -
12
Cureo
Cureo
All of your organization's vital information, documents, files, archived communications, right at your fingertips. Get hours of your workweek back by making board communications easier than ever. At Cureo, our mission is to perfect the work of teams for nonprofits. Our work life is Cureo. Outside work, our passion is our community. For years, we as individuals have served and engaged as the board of directors and as volunteers. We have experienced the chaos. We have seen the challenges. So we have combined our work life and our passions to make our world, and yours, a little better. Find everything you need, exactly where it’s supposed to be. Cureo puts your files, conversations, meetings, tasks, publishing tools, everything your organization needs, all in one platform. Members can easily access all materials from your website. More affordable than other board portals.Starting Price: $100 per month -
13
Process PA
Process PA
Meeting guidance with agenda templates, generated minutes, follow up and automatic notifications. Less Paper. Reduce administration time. Take the guesswork out of managing compliance requirements with members, motions and actions registers always up-to-date plus secure document storage. Continuity for new office bearers. Everything kept in the one place. Access from any device. Always available. From your school P&C and Sporting Club to your trade or professional associations. How smoothly your board runs to it's goals and deadlines is crucial to your organisation. Many public and listed companies have had the benefit of a board portal for secure communication of board papers to directors for years. With transparent affordable pricing and modern easy-to-use software available anywhere see how your board can be always informed.Starting Price: $99 per month -
14
BoardSpace
BoardSpace
BoardSpace is an online portal for community associations, HOAs, condos and non-profits to organize their documents, meetings, minutes, agendas, to-do lists and events. Instead of using multiple tools such as email, spreadsheets and share drive systems like Dropbox or Google Docs use software that is purpose-built for volunteer boards and specifically designed for their workflow. Always be super organized, and find everything from any device, from anywhere, 24/7. Minutes are faster to get done, documents are easily found, and events and items on to-do lists never get missed. Transitions to new directors and staff are a cinch. Collaborate using LiveDocs, our collaborative document editing tool, send a poll or survey to ask questions or get feedback on an important issue and sign your minutes using our e-signatures. Now integrated with TOPS Software, the leading provider of community association (CAM) software.Starting Price: $69 - $89 per month -
15
Sympose
Social Change Media
Sympose the best value solution for paperless meetings. Eliminate paper. Increase productivity. Save money. Tired of posting paper? Tired of endlessly printing and posting meeting papers? Wish there was an easier way to work together between meetings? Spending too much time managing meetings? Sympose: the best value solution for paperless meetings. Affordably priced: pay for the features you only need. Increase meeting productivity: universal access and collaboration tools for board members. Save money: reduce time and costs organizing meetings. Sympose is packed with smart features that enables board members to easily keep track of meeting actions and collaborate with other board members on specific issues or papers. Easy publishing Secure & reliable access. Tablet-friendly. Customizable. Collaboration tools. Online voting. Meeting scheduler. Feature checklist. Sympose has the following list of features as standard. Extra features can be configured upon request.Starting Price: $2000 one-time payment -
16
Future Directors
Future Directors
A self-service, secure, cost effective and and no contract board management platform for small to medium business. Manage every aspect of your board meetings in our secure cloud platform. Store all your documents, prepare and share your agendas, compile board packs and digitize your minutes, plus much more. No more disconnected tools, documents buried in emails or disorganized SharePoint folders. Give your team access to the right information, when they need it. With Future Directors Board Portal, you can create, participate and facilitate all your governance needs in the one place. Some of the most severe cyber attacks happen at a board level, stop emailing sensitive information. Use our secure platform to control how you share information and who can see it. Don’t pay for overpriced tools, save money with our easy to use platform. Give company secretaries the tools to be effective. You control who can access company information and who can make changes.Starting Price: $30 per month -
17
Fides
Fides
Whether you are managing multiple entities as a legal department or in another role, Fides is here to make your life easier by enabling a seamless and digital execution of all your legal duties, while also creating a secure audit trail. Fides is your single source of truth, storing and visualizing all relevant corporate documents. We store data like your bylaws, shareholder KYC info, register excerpts, and committees and make that data actionable via features like an interactive org chart, searchable entities list, cap table, and a timeline of relevant activities across entities. Fides knows everything about the entities’ committees, their members, and their procedural requirements. The software provides a compliant framework for executing and documenting governance-relevant decisions, including legal guidance through templates, next steps, and a catalog outlining decision requirements.Starting Price: Free -
18
Govenda
Govenda
Govenda is modern board portal software built to be the trusted technology partner for mid- to large-size organizations and corporations in meeting modern governance challenges. Offering unmatched ROI, user-experience focused design and premium support, Govenda is the answer to complex governance. Govenda's superior approach with features such as our unlimited-user model and free account migration services make it the governance tool corporations need to help mitigate risk and ensure board engagement. Govenda's technology provides significant advantages over legacy portals and allows our customers to realize the following benefits: Scalability - unlimited users, committees and groups (without extra cost) to expand usage and achieve a faster/greater ROI No “modules” or add-ons needed - All of our features come standard, so you’ll experience the full power behind the board portal. Continuous enhancement - Never a need to upgrade to a new version. -
19
Admincontrol Board Portal
Admincontrol
Our board portal is a secure and efficient tool for interaction and document sharing among the board, executive management and other key stakeholders. We offer data rooms tailored to document sharing, process support and access control within due diligence and other business-critical processes. For Admincontrol, security and privacy are at the center of everything we do; in developing our solutions, as much as in day-to-day operations and activities. This is a place where employees genuinely care about each other, while focusing on building strong professional teams. Employee satisfaction is measured at 5.5. on a scale of 1-6. That says a lot! Visit our career center to see our vacancies and sign up for updates. 100.000+ users currently benefit from our solutions. Our solutions are tailored for board work and due diligence. Digital collaboration & document sharing. -
20
Board Intelligence
Board Intelligence
Board Intelligence is trusted by over 35,000 leaders and 2,500 organisations to drive business performance and high-impact governance through board and management reporting. Lucia, our revolutionary management reporting platform, helps you to write brilliantly clever and beautiful reports that surface breakthrough insights and spur your business to action – in the boardroom and at every level of your business. Our market-leading board portal enables directors to access and collaborate on mission-critical information, securely and in real time – helping you deliver more value from your board. And, through our Think Tank, we’re equipping a change-oriented community of business leaders to build a fairer and more prosperous future for all. -
21
CU Board Members
E Space Communications
CU Board Members is an easy to use, secure integrated Board portal that includes online board packets, video conferencing, policies and procedures, calendar of events, discussion forums, online voting, and compliance monitoring. Make meetings more efficient by providing online access to board packets and other important documents. A private virtual conference room is always available so even directors who are on the road can participate. Give your Board a private, secure area to collaborate between meetings with video conferencing, discussion forums and online voting. Provide easy access to all policies and publish them directly to your corporate intranet. Let the system automatically monitor compliance requirements and provide advance warning of possible issues. The system is designed for desktop computers, laptops, tablets, and smartphones. We use a low-cost per month pricing model with no setup fees or cancellation fees.Starting Price: $200 per month -
22
Stellar Library
Stellar Library
StellarGOVT is an integrated, intuitive and easy-to-use platform that automatically delivers relevant content to all authorized users. A secure, cost-effective and paperless board portal software solution that simplifies the administration and management of board processes for all members. Stellar provides a world-class solution for the management, distribution and protection of content, IP and sensitive information from a single, secure, authorized portal. A secure, cost-effective and paperless board portal software solution that simplifies the administration and management of board processes for all members. A secure, cost-effective and paperless board portal software solution that simplifies the administration and management of board processes for all members. Stellar provides a world-class solution for the management, distribution, and protection of content, IP, and sensitive information from a single, secure, authorized portal.Starting Price: $185 per month -
23
Copyl
Copyl
Never again miss out a deadline on a contract that is extended or terminated because you didn't act upon it. Contract deadline is an opportunity for negotiation. Lower the price or get better conditions. A free board portal that facilitates and streamlines board work between your board meetings. Organize your meetings with this smart tool that let invites vote on time slots. Every meeting gets it's own page with discussions, Minutes-of-Meeting and links to subsequent meetings. Plan your human- and physical resources to optimize utilization and deliver on your promises. Plan your team's work ahead. Manage absence, vacations etc. See which roles you need to hire. Simulate different planning scenarios between your projects. Integrated with time reporting for easy follow-up. Set up your budget from scratch or let your contracts, resource planning etc-update the budget for you. All objects in Copyl has it's own budget that accumulates to sub-budgets and main budget.Starting Price: $7 per month -
24
eUnify
eUnify
All the tools you need to succeed. eUnify products can be used together as a complete management system or a la carte. CommunityLink gives homeowners access to personal account for online payments, association documents, communication, and so much more. An optional Board Portal provides live reporting and online Board Packets. All of this is available in a traditional portal site and a mobile app. eUnify offers a full accounting platform for community management complete with powerful automation and integration advantages over competing titles. uManage tools include: violations, work orders, architectural requests, RFPs, eBlast, resident requests, concierge, notes, elections, mass mailings, homeowner information, reports, resale packets and much more, all in one space. eUnify is software dedicated to the Community Association industry. We saw the need for software done right in this industry way back in 2001 and have built a universe of products, apps, and functions.Starting Price: $100 per month -
25
Decision Time Meetings
Decision Time
No more wrestling with incompatible tools and spreadsheets. No need for separate board portals, risk registers or OKR management software. Now you can practice good governance, manage risk and achieve strategic objectives with our all-in-one integrated software. A better way to practice good governance and transform strategic objectives into positive action. Use our smart, secure software to make governance, strategic performance and collaboration easier for everyone. Streamline board and management team meetings, improve decision-making and monitor progress against strategic objectives. Simplify how you prepare and share board meeting packs and papers with easy-to-use, secure board management software. Get a firm handle on your risks and controls, reporting and analysis that transforms the process from a chore into a vital tool. Decision Time is cloud-based, so no matter which device you’re on, everything is synced in real-time. It’s that simple. -
26
Praxonomy
Praxonomy
The Praxonomy board portal provides company secretaries, executives, and board members with an easy-to-use platform to organise meetings, manage files and records, collaborate on decisions, and stay up-to-date with board matters. Through efficient meeting administration, real-time board papers distribution, better records management and secure collaboration, Praxonomy empowers boards to make better decisions while saving time and money. Praxonomy is ISO27001 certified for its information security management, and ISO9001 certified for its quality management system.Starting Price: $39/month/user -
27
TeamEngine
TeamEngine
With TeamEngine Insider Manager you can create and manage your insider lists online. It automates and makes an otherwise difficult and time-consuming task smooth and easy. TeamEngine Board Portal helps you safely store and easily distribute the material to your board. Board members can access the documents, make annotations, and e-sign meeting minutes regardless of where they are in the world, using our app or web service. TeamEngine Survey Manager helps you manage your board evaluations and other surveys in a smooth and structured way. Create your own evaluations adapted to your board or use our ready-made templates. You can also easily compare the results from different surveys. TeamEngine Crisis Portal provides safe external storage for your emergency plans and other important documents. Manage the crisis group’s meetings and store all relevant persons’ contact information and roles. -
28
Bård styreportal
Restack Software
Bård is a Norwegian-developed board portal that simplifies and digitizes board operations for organizations of all sizes. It brings together essential tools on a single platform, making it easier to manage meetings, share documents, assign tasks, and securely sign documents digitally. By centralizing these functions, Bård enhances collaboration and allows boards to focus on strategic decisions without getting bogged down by administrative tasks.Starting Price: 299,- NOK / month -
29
Directorpoint
Directorpoint
Directorpoint is the world's leading board management software that simplifies communications, streamlines administration, and improves board meeting experiences. Secure and scalable, Directorpoint helps companies seamlessly organize board information and provides directors with powerful tools for managing members, committees, board meetings, surveys, attendance and RSVPs, and more. With Directorpoint, users can easily access files and meeting materials, add annotations, and edit documents privately and publish documents when ready. -
30
BoardEffect
Diligent
Boost efficiency and engagement among board directors, executives and administrators with BoardEffect. A trusted board portal software, BoardEffect is designed to manage board-related information online, while also supporting board directors to improve organizational performance. With BoardEffect, users can easily and securely communicate with board members, share announcements and documents, annonate meeting minutes and more, eliminating the need for using unreliable paper board books. -
31
BoardMaps
BoardMaps
BoardMaps is a cloud-based board meeting solution which helps corporations, government agencies, and non-profits manage processes related to board meetings by preparing agendas, raising issues, adding discussion topics, and sharing them across teams. BoardMaps lets users assign action items to team members to improve accountability within organizations. Key features of BoardMaps include approval process management, role-based permissions, a member directory, polls/voting, mobile access, and scheduling. Managers can organize and update meeting materials in the centralized portal to facilitate transparency across team members. BoardMaps allows businesses to send invitations and share action items with team members before meetings to increase productivity and streamline decision making. Users can conduct meetings in person or remotely using mobile devices. -
32
BoardMax
StreamLink Software
BoardEffect is the preferred board management solution for nonprofit, community healthcare and higher education organizations delivering an easy-to-use platform equipped with tools to help board members collaborate and make informed decisions. Our board portal platform simplifies complex board management processes and empowers governance leaders to effectively plan and execute board management cycles through transparent and secure collaboration. Online Meeting Books deliver real-time access to agendas, board books, meeting minutes and more anywhere on any device. Schedule a meeting and instantly collect RSVPs to help optimize attendance for any upcoming board meeting or ad hoc event. Approve board meeting minutes, new members, and policies on the go, through a board portal. Board members can use the task tool to set reminders and mark them complete when finished. Easily access meeting documents and minutes through the Library at any time on any device. -
33
BoardWorks
Computershare
In today's global business environment, managing your time and your board responsibilities is no easy task. BoardWorks helps you work more effectively and efficiently via an intuitive app that’s simple and easy to use. BoardWorks board portal software enables critical access to board materials, allowing directors to advise executives and make decisions faster on strategic business matters. Find out how a board portal solution can help transform the way you deliver materials to your board of directors. Directors can advance their workflow by reviewing, annotating and approving documents whether on- or off-line. Gain time efficiencies with single sign-on and consolidated views when serving on multiple boards. Rest assured that documents can be shared securely through SSAE16 and AT 101 audited data facilities in North America, the United Kingdom and Australia. -
34
Board Management
Board Matters
Board Management lets board members collaborate from anywhere. Free for 30 days, every feature we offer. No credit card required, and cancel at any time. Managing a board of directors can be difficult. Board Management’s board portal software simplifies every aspect of running your board and was designed from the ground-up with the Chairman, Executive Director, and other board members and assistants in mind. Through our simple, secure, and comprehensive board portal meeting software platform, board member collaboration, record keeping, and documents management become easy. We adhere to strict security procedures to protect all Customer Data, so that your documents, personal information, confidential records, and conversations are safely protected from any unauthorized party. Board members’ roles and responsibilities vary, but there is nothing more important to the health and sustainability of an organization than how well its Board of Directors governs.Starting Price: $20 per month -
35
BoardPacks
eShare
The best boards and leaders take a proactive approach to better governance. Technology can automate, notify and help boards manage the vast amount of information they need to review. This in turn supports better decision-making and creates a secure but easily accessible record of events. An easy-to-use board portal that doesn’t just replicate paper online, but fully utilizes the potential that digital offers to improve your board. Navigate your board documents more easily and ensure the board are more informed. While digital board packs are more convenient and more secure, our board portal will also support better governance. For most organizations, BoardPacks would provide net savings just on the meeting preparation and follow-up alone. Have you worked out how much money you spend on the production, assembly and delivery of your board packs? One large corporation has claimed to have saved almost £1.2 million per annum on this. -
36
Brainloop BoardRoom
Brainloop
Brainloop is a leading board portal and secure collaboration provider. In a single platform, Brainloop solves the challenge of protecting an organization’s most sensitive data and delivers tailored business solutions for Board and Committee Communications, M&A and Due Diligence, Secure Collaboration, Real Estate Portfolio Management, and more. Our solutions are available from any location and across all devices, online and offline. Brainloop offers best-in-class security and the choice of hosting customer data in Germany, Austria, Switzerland and Luxemburg. Brainloop BoardRoom is a professional solution for secure and efficient communication in company boards. Its wide range of functions helps board offices and company secretaries prepare meeting folders and ensure they are always up to date, even when there are last-minute changes. Executives and board members can read highly confidential meeting documents on their desktop or mobile device. -
37
eHorizon eBoard
Software Technologies
eHorizon eBoard, our simple yet effective solution provides an online board portal where you can easily create and share board packs, communicate with board members, keep and access board documents from a central place, comment on documents privately and share, chat with members of choice, track company plans and much more. With eHorizon eBoard, your organization’s directors can easily: Meet and join in board meetings through our inbuilt video conferencing module, conduct board & committee evaluations in real-time, track compliance levels across the organization, vote and complete surveys electronically, share annotations electronically anywhere anytime, track milestones of company plans, receive and access board packs instantly, privately share thoughts and collaborate with other members outside of board meetings and search board information from centralized digital storage. -
38
GlobalBoards
Corporatek
GlobalBoards is designed not only as a meeting-centric software portal of superlative power when used as a dedicated Board Meeting Management portal solution, but also as the only Board portal with features specifically designed to exploit features that can only be attained when implemented as a fully-integrated companion to EnGlobe. When both software solutions are used jointly, unprecedented levels of automation can be achieved for all stakeholders in the process. Not just for the meeting itself, but for its preparation, and for actions that need to be undertaken after a board meeting is held. Recognizing the fact that in corporations with global subsidiaries, Directors are often on the boards and committees of several of the group’s entities, GlobalBoards’ elegant interface was designed to be the most intuitive, both for the meeting in session and for all their other meetings and committee’s obligations. -
39
Zeck
Zeck
Zeck is software that reimagines the ridiculous board meeting process to drive better decision-making with your board and investors. Zeck creates customizable, interactive board and investor updates that actually work on your phone and make you look way more pro. Zeck is also a catalyst for real engagement so you’ll get way more value out of your board meetings, which is what’s supposed to happen. Zeck is designed to transform board meetings from boring presentations to awesome strategic discussions, lots of bantering, and lively debate. Your team is building their decks in the same obsolete slides they used in middle school. Zeck makes board meeting prep 7,000 times easier. Zeck digitizes voting and auto-generates board minutes. Plus, Zeck invented the pre-vote (we think) to completely eliminate the minutiae from the live board meeting. Which means more time is dedicated to extracting value from the meeting. -
40
Board Director
Board Director
Our board management software is an all-in-one platform making scheduling and preparing for board meetings easier while helping board members be informed, organized and engaged. Board Director’s board portal makes it easy to schedule and prepare for board meetings. The scheduling tool is designed to schedule upcoming Board of Director’s Meetings, Committee Meetings, or special events such as a Board Retreat or fundraiser. Upload meeting minutes, agenda, board book, reports and other meeting documents. Directors can RSVP and sync to their personal calendars. Admins can keep a record of attendance. Easily mark up text on a document via an intuitive highlight menu with support for highlighting, strikethrough, and underlining. Add text anywhere on a document. Move and resize, and change appearance, including font, size, alignment, and color. Draw anywhere on a document. Move and resize, and change appearance. -
41
SessionNet
Somacos
With SessionNet you have access to important documents, information, resolutions and appointments at any time and from anywhere. The browser-supported knowledge distribution relieves the user in public administration as well as the employee in the global corporation. Research current processes, documents, appointments and resolutions quickly, specifically and conveniently in your web browser, access your invitations and meeting documents and obtain important information about committees and administration. SessionNet allows you to access your personalized data from anywhere by connecting to the session role system. Thanks to various search and filter options, you can always find exactly the documents and information you are looking for with just a few clicks. The SessionNet information system can be seamlessly integrated into existing or newly designed Internet, intranet or extranet portals. -
42
Board Portal Plus
XCEO
BoardPortal PLUS® enhances the effectiveness of directors, executives and administrators. Especially helpful for the corporate secretary and general counsel, the easy to use and flexible system means that board books, important files, emails, polls and communication help alleviate the difficulty of sharing information. Are you taking advantage of the technology that can save you time and money? Learn about how our easy-to-use, comprehensive portal is far superior to our competitors. An easy-to-use, comprehensive portal for boards with signatures, email, board books, governance assessments, communication and learning resources. Security and functionality on multiple platforms. Invest your resources in other vital areas of your business so that you can increase capacity, spending less time organizing, storing documents and minimizing redundancy on team projects. -
43
Boardtrac
Boardtrac
Boardtrac is an Australian owned board software that is designed by corporate governance and legal experts who understand the tools and knowledge that boards need to function efficiently. It is the perfect meeting management tool, with a superior User Experience (UX) designed for enjoyable use. Our board portal is cost-effective, recently re-designed to suit a modern interface, and made by governance professionals who know real-life boardroom challenges and the specific requirements of best practice governance. If your board portal is eating away at your budget, consider our solution today. -
44
Directors Desk
Nasdaq
Streamline your board meeting preparation with Directors Desk, used to compile board books, store documents and distribute them, as well as conduct votes, surveys and discussions. Centralized and efficient, Directors Desk software simplifies the sharing of critical information via the web or board meeting app, helping you make meetings held anywhere more productive. Designed to help corporate secretaries and administrators distribute board materials and information and manage meetings efficiently. The platform allows administrators to control what users can see, provides an audit trail, and serves as a central document repository. Using your PC, tablet or smartphone, you can log into your Directors Desk account to view and download the latest board materials, make annotations, respond to votes and surveys, and communicate with your fellow board members within the platform. -
45
Shield Docs Board
Shield Docs
Shield Docs ‘Board’ is a secure, cloud-based board portal management software solution. Securely compose and freely share confidential information among board members in a simple and intuitive way. If sensitive files end up in the wrong hands, a responsible board needs to be able to rescind document availability to certain users, and to be able to remotely terminate access to those files. Shield Docs 'Board' provides layered security with enhanced productivity and intelligence features to facilitate safer, smarter and more efficient business in the cloud. Its purpose-built calendar driven workflows can help streamline corporate governance processes when compiling and composing board packs by notifying users about when submissions are due. It can also ensure the information is ready and disseminated in a timely manner with the added ability to vote on, approve and eSign documents.
Board Portal Software Guide
Board portal software is a type of software application designed specifically for the use of non-executive company directors to access their company board-related information. It's an online tool that provides a secure environment for administrators and board members to share board materials, communicate with each other, and carry out their responsibilities.
The primary purpose of board portal software is to facilitate the management of a board's activities, including scheduling meetings, sharing documents and reports, recording meeting minutes, and tracking action items. This kind of software can be used by boards of directors in both public and private organizations, including corporations, nonprofits, educational institutions, government agencies, and more.
One key feature of board portal software is its high level of security. Given that boards often deal with sensitive information such as financial data or strategic plans, it's crucial that this information remains confidential. Board portal software typically includes features like encryption and two-factor authentication to ensure that only authorized individuals can access the platform.
Another important aspect of board portal software is its ability to streamline communication among board members. Traditional methods like email can be inefficient and disorganized when dealing with large volumes of information or complex discussions. Board portal software often includes features like discussion forums or direct messaging capabilities which allow users to easily engage in conversations about specific topics or documents.
In addition to facilitating communication among existing members, board portal software can also simplify the process of onboarding new directors. Instead of having to physically provide them with stacks of paper documents or multiple email threads worth of information, administrators can simply give new members access to the platform where they can find all relevant materials in one place.
Board portal software also helps improve accountability among board members by providing tools for tracking tasks and responsibilities. For example, if a certain member is responsible for reviewing a report before the next meeting, this task can be assigned within the platform so everyone knows who is responsible for what.
Furthermore, many types of board portal software offer mobile apps in addition to their desktop versions. This allows board members to access information and participate in discussions from anywhere, at any time, which can be particularly useful for those who travel frequently or live in different time zones.
In terms of cost, the price of board portal software can vary widely depending on the specific features and level of service provided. Some providers offer a flat rate for unlimited users, while others charge per user. There may also be additional costs for setup or training services.
Board portal software offers numerous benefits for boards of directors. By providing a secure, centralized platform for communication and document sharing, it can help improve efficiency, accountability, and transparency within the boardroom. However, like any technology investment, it's important for organizations to carefully evaluate their needs and options before choosing a specific solution.
Features Provided by Board Portal Software
Board portal software is a digital platform designed to facilitate efficient communication, collaboration, and management among board members of an organization. It provides a secure environment for sharing sensitive information and conducting important discussions. Here are some key features provided by board portal software:
- Document Management: This feature allows users to upload, share, and manage documents in a centralized location. Board members can access meeting agendas, minutes, reports, presentations, and other important files anytime they need them. Some software also offers version control so that everyone is always working on the latest version of a document.
- Collaboration Tools: These tools enable board members to work together effectively even when they're not in the same location. They may include discussion forums, task assignment capabilities, voting tools for decision-making processes, and annotation tools for making notes directly on shared documents.
- Meeting Management: This feature helps streamline the process of scheduling meetings by allowing users to propose times, send out invitations with attached agendas or materials, track RSVPs and attendance records. During the meeting itself, this tool can be used for real-time note-taking or minute recording.
- Security Measures: Given the sensitive nature of board-level discussions and documents, robust security measures are crucial in board portal software. These may include data encryption during transmission and storage; multi-factor authentication; automatic logout after periods of inactivity; strict access controls based on roles or permissions; audit trails showing who accessed what information when; and compliance with relevant regulations such as GDPR.
- Calendar Integration: This feature allows users to sync their personal calendars with the board calendar so that they can easily keep track of upcoming meetings or deadlines.
- Mobile Access: Many board portal solutions offer mobile apps so that users can access information or participate in discussions from their smartphones or tablets no matter where they are.
- Offline Access: Some software also allows offline access to documents or other information. This is particularly useful for board members who may need to work while traveling or in areas with poor internet connectivity.
- Board Evaluation Tools: These tools help boards assess their performance and identify areas for improvement. They may include surveys, questionnaires, or analytics capabilities that provide insights into how the board is functioning.
- Training and Support: Many providers offer training resources to help users get the most out of their software, as well as customer support services to assist with any technical issues that arise.
- Customization: Some board portal software allows organizations to customize the interface or features according to their specific needs or preferences.
Board portal software offers a wide range of features designed to facilitate efficient communication and collaboration among board members, streamline administrative tasks, ensure security and compliance, and ultimately enhance overall board performance.
Different Types of Board Portal Software
Board portal software is a digital platform that allows board members to securely access board documents and collaborate with each other. There are several types of board portal software, each with its own unique features and benefits:
- Cloud-Based Board Portal Software:
- This type of software is hosted on the provider's server and accessed via the internet.
- It offers high accessibility as users can log in from any device with an internet connection.
- It often includes features like real-time updates, document sharing, collaboration tools, and secure messaging.
- On-Premises Board Portal Software:
- This type of software is installed directly onto the user's servers.
- It provides more control over data security as all information remains within the organization's network.
- However, it may require more technical expertise to manage and maintain.
- Hybrid Board Portal Software:
- This type combines elements of both cloud-based and on-premises solutions.
- Users can choose where to store their data (on-site or in the cloud) based on their specific needs.
- It offers flexibility while maintaining high levels of security.
- Mobile App Board Portal Software:
- This type is designed specifically for use on mobile devices like smartphones or tablets.
- It allows board members to access information and collaborate on-the-go.
- Features often include offline access, push notifications for updates, and touch ID security.
- Integrated Board Portal Software:
- This type integrates with other business tools such as email clients, CRM systems, or project management platforms.
- It streamlines workflows by allowing users to perform various tasks without switching between different applications.
- Customizable Board Portal Software:
- This type allows organizations to tailor the platform according to their specific needs.
- Users can customize features like user roles/permissions, interface layout, branding elements, etc.
- Secure Board Portal Software:
- This type prioritizes data security and privacy.
- It includes features like encryption, two-factor authentication, audit trails, and automatic logouts to protect sensitive information.
- User-Friendly Board Portal Software:
- This type focuses on ease of use.
- It often includes intuitive interfaces, easy navigation, clear instructions, and responsive customer support.
- Feature-Rich Board Portal Software:
- This type offers a wide range of features to facilitate board management tasks.
- These may include meeting scheduling tools, voting capabilities, document annotation tools, task assignment features, etc.
- Cost-Effective Board Portal Software:
- This type provides essential board portal functionalities at a lower cost.
- It is ideal for smaller organizations or those with limited budgets.
Each type of board portal software has its own strengths and weaknesses. The best choice depends on the specific needs and resources of the organization.
Advantages of Using Board Portal Software
Board portal software is a digital platform that allows board members to securely access board documents and collaborate with each other. This type of software has become increasingly popular due to the numerous advantages it offers, including:
- Improved Security: Board portal software provides high-level security features that protect sensitive information from unauthorized access. This includes encryption, two-factor authentication, and secure data storage. These features ensure that confidential board materials are only accessible to authorized individuals.
- Easy Access to Information: With a board portal, all necessary documents and information are stored in one place and can be accessed anytime, anywhere. This eliminates the need for physical document storage and makes it easier for board members to find the information they need.
- Efficient Communication: Board portal software facilitates communication among board members by providing tools such as messaging systems, discussion forums, and meeting scheduling capabilities. This allows for real-time collaboration and helps streamline decision-making processes.
- Cost-Effective: By eliminating the need for paper-based materials and reducing travel costs associated with in-person meetings, board portals can save organizations money in the long run.
- Enhanced Collaboration: The software enables better collaboration among board members by providing tools like shared calendars, task assignments, voting mechanisms, etc., which help in coordinating activities more efficiently.
- Document Control: Board portals provide version control for documents which ensures everyone is working from the most recent version of a document. It also maintains an archive of past versions for reference purposes.
- Meeting Management: The software aids in managing meetings more effectively by allowing users to schedule meetings, set agendas, distribute minutes, etc., all within the same platform.
- Compliance Management: Many board portals come equipped with compliance management tools that help organizations adhere to regulatory requirements by tracking actions taken during meetings and maintaining proper documentation.
- Ease of Use: Most modern board portal solutions have intuitive interfaces designed with user-friendliness in mind. This makes it easy for board members of all tech-savviness levels to navigate the software.
- Environmentally Friendly: By reducing the need for paper documents, board portal software is a more environmentally friendly option. It helps organizations reduce their carbon footprint and contribute to sustainability efforts.
Board portal software offers numerous advantages that can greatly enhance the efficiency and effectiveness of an organization's board operations. From improved security and communication to cost savings and environmental benefits, these platforms provide a comprehensive solution for managing board activities in today's digital age.
Who Uses Board Portal Software?
- Board Members: These are the primary users of board portal software. They use it to access important documents, communicate with other members, schedule meetings, and vote on various issues. The software helps them stay organized and informed about all board-related matters.
- Executive Directors: Executive directors use board portal software to manage the board's activities effectively. They can easily distribute materials, track attendance, and monitor task completion. It also allows them to keep a record of all past meetings and decisions made.
- Company Secretaries: Company secretaries use this software to streamline their administrative tasks. They can schedule meetings, create agendas, distribute minutes, and ensure compliance with legal requirements. The software also helps them maintain an accurate record of all board activities.
- Board Chairs: Board chairs use the software to lead the board effectively. They can set meeting agendas, initiate discussions, and oversee voting processes. The software also enables them to monitor the performance of individual board members.
- Committee Members: Committee members use board portal software to collaborate on specific projects or tasks. They can share documents, discuss ideas in a secure environment, and track their progress towards achieving their goals.
- Non-Executive Directors: Non-executive directors use this software to stay informed about company affairs without being involved in day-to-day operations. They can access financial reports, strategic plans, risk assessments, etc., which help them provide valuable input during decision-making processes.
- IT Managers: IT managers are responsible for ensuring that the board portal software is running smoothly and securely. They handle any technical issues that may arise and ensure that all users have access to necessary features.
- Legal Advisors: Legal advisors use this platform to review documents for compliance purposes before they're shared with other users. This ensures that all information distributed through the platform adheres to relevant laws and regulations.
- Auditors/Inspectors: Auditors or inspectors might need access to the board portal software to review financial statements, meeting minutes, and other documents. This helps them verify that the company is operating in accordance with legal requirements and industry standards.
- Shareholders: Some companies may allow shareholders to use their board portal software. This gives them access to important information such as annual reports, financial statements, and corporate governance policies. It also provides a platform for them to communicate with the board.
- Consultants/Advisors: External consultants or advisors might be given access to the board portal software when their expertise is needed. They can review relevant documents, participate in discussions, and provide advice on specific issues.
- Administrative Staff: Administrative staff use this software for various tasks such as uploading documents, updating user profiles, scheduling meetings, etc. The software helps them manage these tasks efficiently and keep everything organized.
How Much Does Board Portal Software Cost?
Board portal software is a digital tool that provides a secure environment for board directors, executives, and other leaders to collaborate, communicate, and manage board-related activities. The cost of this software can vary greatly depending on several factors such as the size of the organization, the number of users, the features required, and whether it's hosted in the cloud or on-premise.
On average, small to mid-sized organizations might expect to pay anywhere from $3,000 to $10,000 per year for a basic cloud-based board portal solution. This typically includes features like document management, meeting scheduling and management, task assignment and tracking, voting tools, and basic security measures.
For larger organizations or those requiring more advanced features such as video conferencing integration, advanced reporting capabilities or higher levels of security compliance measures (like ISO 27001 certification), costs can range from $10,000 up to $50,000 per year or more.
Some vendors offer pricing based on a per-user-per-month model which can range from around $20 to over $100 per user per month. This model may be more cost-effective for smaller boards but could become quite expensive for larger boards with many members.
On-premise solutions are generally more expensive upfront because they require investment in hardware infrastructure and IT support staff. However they may offer greater control over data security which could be important for certain industries. The cost of an on-premise solution can range from tens of thousands up to hundreds of thousands dollars initially with ongoing maintenance costs thereafter.
It's also important to consider additional costs that may not be included in the initial price quote such as implementation fees (which cover setup and customization), training fees (to ensure your team knows how to use the software effectively), and ongoing support or service fees.
While there is no one-size-fits-all answer when it comes to the cost of board portal software due its highly variable nature depending on specific needs and circumstances, organizations can expect to invest anywhere from a few thousand dollars per year for basic cloud-based solutions up to tens or even hundreds of thousands for advanced on-premise systems. As with any significant business investment, it's crucial to do thorough research and consider multiple vendors before making a decision.
What Software Does Board Portal Software Integrate With?
Board portal software can integrate with various types of software to enhance its functionality and efficiency. For instance, it can integrate with document management systems to allow for easy access, sharing, and editing of important board documents. It can also work seamlessly with project management tools to help track tasks, deadlines, and progress.
In addition, board portal software can integrate with communication tools such as email clients or instant messaging apps to facilitate smooth communication among board members. Video conferencing tools are another type of software that can be integrated for conducting virtual meetings.
Calendar applications are also commonly integrated with board portal software to help schedule meetings and set reminders. Furthermore, integration with financial management or accounting software is possible for managing budgets and financial reports.
Customer relationship management (CRM) systems and human resources (HR) systems may also be integrated into the board portal software to manage stakeholder relationships and employee data respectively. This allows for a more holistic view of the organization's operations from the board level.
What Are the Trends Relating to Board Portal Software?
- Increasing Demand: There is a rising demand for board portal software among corporations, nonprofits, and government agencies. This trend is driven by the need for better communication, collaboration, transparency, and security in board operations.
- Mobile Accessibility: A growing number of board portal applications are becoming mobile-friendly. This allows board members to access vital information whenever and wherever they need it. It means they can participate in meetings virtually from anywhere in the world.
- Integration with Other Tools: Many board portal software vendors are integrating their solutions with other business tools such as CRM systems, email platforms, calendar apps, video conferencing tools, etc. This helps streamline operations and improve productivity.
- Enhanced Security Features: Due to the sensitive nature of information shared through these portals, there's an increased emphasis on security features. The trend is towards advanced encryption techniques, multi-factor authentication, intrusion detection systems and regular security audits.
- AI and Machine Learning: Some vendors are incorporating artificial intelligence (AI) and machine learning capabilities into their board portal software to enhance functionalities like data analysis and decision-making support.
- User-Friendly Interfaces: As more people become accustomed to using technology in their daily lives, there's a trend toward creating user-friendly interfaces for board portal software. The aim is to make these tools easier to use so that board members can focus on decision-making rather than navigating complicated software.
- Real-Time Collaboration Features: Real-time collaboration features like shared note-taking, live chat options, document sharing/editing are becoming increasingly common in board portal software.
- Paperless Operations: Board portal software is helping organizations go paperless by digitizing board materials and documents. This not only contributes to environmental sustainability but also enhances efficiency by eliminating the need for physical document storage and management.
- Customization Options: As every organization has unique needs, customization options are becoming more popular in board portal software. These options allow organizations to tailor the software according to their specific requirements.
- Training and Support: Vendors are realizing the importance of providing comprehensive training and support to customers. They are offering resources like tutorials, webinars, and 24/7 customer support to enhance user experience and software adoption.
- Compliance Management: Many board portal solutions now include compliance management features that help organizations adhere to regulations. These features include automatic audit trails, compliance reminders, and document retention policies.
- Cloud-Based Solutions: The trend is towards cloud-based board portal solutions due to their scalability, accessibility from anywhere, and lower upfront costs compared to on-premise solutions.
- Predictive Analytics: With the help of AI and machine learning, board portal software is starting to offer predictive analytics capabilities. This can help board members make more informed decisions based on future predictions about company performance and market trends.
How To Pick the Right Board Portal Software
Selecting the right board portal software is a crucial decision that can significantly impact your organization's efficiency and productivity. Here are some steps to guide you through this process:
- Identify Your Needs: The first step in selecting the right board portal software is understanding your organization's specific needs. What features are most important to you? Do you need a platform for document sharing, meeting scheduling, or voting on resolutions? Make a list of must-have features.
- Research Options: Once you've identified your needs, start researching different board portal software options available in the market. Look at their features, pricing, and customer reviews.
- Evaluate Security: One of the most critical aspects of any board portal software is its security measures. Ensure that the software has robust security protocols to protect sensitive information from cyber threats.
- Check User-Friendliness: The chosen software should be user-friendly and intuitive so that all members can easily navigate it without requiring extensive training.
- Consider Customer Support: Good customer support is essential when dealing with technology products like board portal software. Ensure that the provider offers reliable and timely customer service.
- Request a Demo or Trial: Most providers offer demos or free trials of their product before purchase. This allows you to test out the functionality and usability of the software before making a commitment.
- Compare Pricing: Compare pricing among different providers while keeping in mind your budget constraints and return on investment (ROI). Remember, expensive doesn't always mean better; choose what best fits your needs at an affordable price point.
- Read Reviews & Testimonials: Look for reviews and testimonials from other users who have used these platforms before making your final decision.
- Integration Capabilities: Check if the board portal can integrate with other tools or systems that your organization already uses such as email clients or CRM systems.
- Scalability: Choose a solution that can grow with your organization’s needs. The software should be able to handle an increase in users or data volume without compromising performance.
By following these steps, you can ensure that you select the right board portal software for your organization's needs. Use the comparison engine on this page to help you compare board portal software by their features, prices, user reviews, and more.