Grants:PEG/WM CZ/Mediagrant II/Report/2015-01

Interim report under review

This interim report is currently being reviewed. Please read the ongoing discussion and add your comments, responses, or questions to this report's discussion page, or use the button below to leave a comment there.

• To read the approved grant submission describing the plan for this project, please visit Grants:PEG/WM CZ/Mediagrant II.
• Note that if a grantee is unresponsive or uncooperative for 21 days or more, this report will be moved by WMF to incomplete.

Project status

Are you complying with the requirements specified by WMF in the grant agreement?

YES

Do you expect this project to be completed by the date specified in the approved grant submission?

YES

Did you use any of the grant funds?

YES

Activities and lessons learned

Activities

Systematic photographic documentation of the Czech Republic – the participants are asked to choose a local area lacking photo documentation, make a plan of places to cover, and take a journey, photographing possibly everything planned plus any other objects discovered on the way. In the first six months of 2015 the number of pictures uploaded to Commons has grown again. As of 1 July, there were 246 journeys with 31,077 photos taken of 2,370 objects, each of which now has an article with a photograph (photographs) at Wikipedia. The photographs are also used in lists of cultural, natural and Jewish monuments and frequently appear in other language mutations.

• 
  Buildings in the village/settlement of Peklo, Central Bohemia.
• 
  Presentation of a helicopter airdrop at Cihelna 2014 C2, Králíky, Ústí nad Orlicí District.
• 
  Ethnographical Museum – Musaion.
• 
  Gravestones in the Jewish cemetery in the town of Úsov, Šumperk District.

Lessons learned

What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?

What went well, or is going well?

Czech people’s interest in photographing is immense and the coverage of areas is growing , also thanks to the social media where some of the topics try popularize their subject.

As a slight change in the grant rules has made it possible for photographers to make journeys combining various topics so that the area is covered completely, the finances are spent more wisely and the time is used more efficiently. Consequently, although some topics report just a few or no journeys at all, they have received a considerable number of photographs taken during journeys done within more attractive topics.

Topic maps of “pins” at Google Earth maps have made it possible to get an easy overview of covered and uncovered areas and to plan the journey quickly.

What did not go well, or is not going well?

More work needs to be done on making the participants take and upload high quality photographs although a guideline page created at Wikipedia shows clearly what pictures are acceptable and what to take into account when taking a photograph. This is also an important part of the programme at the regular photographic workshops.

Czech villages without photographs

May 2014

July 2015

From your answers above, do you plan to change anything you are doing as your project continues?

More topic maps are in the process of development so we hope they will also contribute to meeting the needs of the photographers and thus to receiving a greater number of good photographs.

Also, we feel it is necessary to make all topics have clear rules as some have not clarified them enough.

Outcomes and impact

Outcomes

Provide the original project goal here.

The goal of "Mediagrant II" is to continue with the activities of Mediagrant as primary target and maintain and further develop existing community of photographers as our second objective.

Do you expect to reach your project's goal? Why or why not?

Yes, because a lot of people from outside the chapter are interested in this project.

Measures of success

Target outcome	Achieved outcome	Explanation
Continue to attract new participants	20 unique people took part in this part of the program, 7 of them newbies to the project.
Each year, create ~8000 pictures of previously undocumented sights	31,077 pictures were uploaded by participants.
Document 75% of Czech protected areas during the two-years time period	69.2 % (242 new protected areas were documented)	New protected areas has been proclaimed.
Photograph 500 "objects" (towns and villages) during the two-years time period	2,070 objects (towns and villages) were already documented
Maintain - and develop - the existing photographic communities both online (Facebook) and in real life (during workshops).	A successful workshop was organized in Přibyslav, leading to 900 uploaded pictures of a previously poorly documented area. Second workshop was organized in Pelhřimov with 890 uploaded pictures.

Provide an overall assessment of how your project is going according to these measures.

The table below is a breakdown of the photographic achievements in the long-term 'topics' that we currently offer:

Current long-term topics (as of 1 July 2015)

Name	Description	Journeys ("tickets")	Objects	Photographs	Expenditures CZK (claimed)	Paid out CZK
České zoologické zahrady	Czech Zoos	1	4	47	545	382 (10 €)
Foto českých obcí	Documentation of Czech Municipalities including the smallest ones	192	2,070	24,318	126,414	105,896 (3 890 €)
Lidová tvořivost	Folk craft	4	19	1177	4,987	4,887 (180 €)
Obrazová dokumentace chráněných území a památných stromů v ČR	Documentation of protected Natural Areas and Memorable Trees in the Czech Republic	42	242	4,731	12,324	11,482 (420 €)
Odborná fotografie	Scientific Photography	3	14	514	3,341	1,253 (50 €)
Události	Documentation of important events in the Czech Republic	3	12	206	3,256	3,256 (120 €)
Vodstvo	Water bodies of the Czech Republic	0	0	0	0	0
Židovské památky	Documentation of Jewish monuments in the Czech Republic	1	9	84	936	936 (30 €)
Summary		246	2,370	31,077	162,802	128,101 (4 670 €)

Remarks

• There will always be some difference between “Expenditures” and “Paid out” because there is always a time delay between recording expenditures into tracker and supporting them by documents and approving them (particularly at the end of year). The second reason for this is that a few expenditures were decided not be approved in full extent.
• The amounts in EUR was rounded so the summary amounts should not correspond.

While doing this project, have you decided to track any other measures of success not listed in your grant submission? If so, please list them here.

NO (for January to June 2015, period of this report)

Remember that you will need to report on Global Metrics in your final report.

Impact

Remember that you will need to report on your project's impact on WMF's mission and strategic goals in your final report.

We are encouraging new volunteers to start improving Wikimedia projects, especially by uploading multimedia files. We are building a stable community of Czech photographers.

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

The receipts are available to the grantmaking team at our online tracker.

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here here.

These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.

Note that variances in the project budget over 10% per expense category must be approved in advance by Project and Event Grants program staff. For all other variances, please provide an explanation in the table below.

Number	Category	Item description	Unit	Number of units	Actual cost per unit	Actual total	Budgeted total	Currency	Notes
1	Travel reimbursement	Travel expenses for the participants	-	-	-	4,701	3,500	EUR	See "measures of success" for a breakdown
2.1	Equipment	Maintenance of currently owned cameras	-	-	-	80	220	EUR
2.2	Equipment	New photographic equipment	-	-	-	0	1,400	EUR	This expense is expected for the later part of the grant term.
3.1	Workshops	Weekend workshops	-	2	-	1,111	1,200	EUR	See "measures of success" for a breakdown
3.2	Workshops	One-day workshops	-	1	-	17	480	EUR	-
4.1	Administration	Accountancy	-	-	-	95	792	EUR	Our grant administrator currently serves both this grant and Presentation and Outreach. In the year 2014, she is reimbursed from the latter, next year, she is going to be paid from Mediagrant - for simplicity reasons.
4.2	Administration	Other expenses	-	-	-	141	130	EUR	Includes print toner and minor stationery.

Total amount spent on this project so far (with currency)

168,600.50 CZK (approx. 6,130 €)

Total amount of WMF grant funds spent on this project so far (with currency)

168,600.50 CZK (approx. 6,130 €)

Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.

NO