CERN Accelerating science

ATLAS Slides
Report number	ATL-SOFT-SLIDE-2024-551
Title	The roles of the SCAB Nominations and Activities systems in the ATLAS-CERN speakers selection
Author(s)	Niklaus Moreira Da Rocha Rodrigues, Carolina (Federal University of Rio de Janeiro (BR)) ; Loureiro Cruz, Ana Clara (Federal University of Rio de Janeiro (BR)) ; Lemos Lucidi Pinhao, Gabriela (Laboratory of Instrumentation and Experimental Particle Physics (PT)) ; Marins, Leonardo Mira (Federal University of Rio de Janeiro (BR)) ; Goes Afonso, Pedro Henrique (Federal University of Rio de Janeiro (BR)) ; Romano, Rafaella Lenzi (Federal University of Rio de Janeiro (BR)) ; Coura Torres, Rodrigo (Federal University of Rio de Janeiro (BR))
Corporate author(s)	The ATLAS collaboration
Collaboration	ATLAS Collaboration
Submitted to	27th International Conference on Computing in High Energy & Nuclear Physics, Kraków, Pl, 19 - 25 Oct 2024
Submitted by	[email protected] on 06 Nov 2024
Subject category	Particle Physics - Experiment
Accelerator/Facility, Experiment	CERN LHC ; ATLAS
Abstract	Considering CERN's prosperous environment, developing groundbreaking research in physics and pushing technology's barriers, CERN members participate in several talks and conferences every year. However, given that the ATLAS experiment has around 6000 members and more than one could be qualified to present the same talk, the experiment developed metrics to prioritize them. Currently, ATLAS is organized in a tree structure with 260 groups and subgroups, called activities. Each of these activities has responsible members such as the conveners or sub-conveners, project leaders, and activity coordinators. Because of the tree structure mentioned, the member’s nomination will work its way up the branches, providing the upper levels with input from the lower ones. Previously, this process was not automated and happened through the exchange of CSVs, not providing these conveners and coordinators with the big picture of the nominations' priorities and reasons. Thus, to improve this process, two systems were developed by the ATLAS Glance team: Activities and SCAB Nominations. The first one provides a user-friendly view to manage the activities tree structure, their responsibles, and their allowed actions in the nomination process. The second one automatizes the nomination process allowing the responsibles to give the nominees priorities and justify them in the comments. Therefore, these two systems contribute to a more holistic process of why a member could be selected to present at a specific conference. This presentation delves into their specifications.